Medical Secretary/Higher Medical Secretary

South Tees Hospitals NHS Foundation Trust

This job is now closed

Job summary

This role is to work Monday to Friday on site, within the core hours of 08.00 - 17.00 (7.5 hours per day).

Post holder will be appointed at Band 3 or Band 4 depending upon previous experience as laid out in the Trust's development framework for medical secretaries. The Framework provides a clear progression to allow post holders to progress from Band 3 to Band 4 within the post subject to a formal evaluation in role (this would take 18 months to progress from Band 3 to Band 4)

We are looking for an experienced secretary to join the clinical administration and clerical teams at The James Cook University Hospital. The post is available within the Perioperative Medicine Directorate. This offers excellent opportunities for enthusiastic and conscientious people to provide a comprehensive secretarial service to Head of Clinical Services, Head of Nursing, Matrons, Clinical Team Leaders and General Managers in an efficient and timely manner, assisting in the organisation of their workload and contributing to the overall success of the service.

Main duties of the job

You will have previous medical secretarial and administrative experience, preferably in a health care setting. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet) along with advanced typing/word processing qualifications/skills.

You will have excellent communication, interpersonal and organisational skills. It's important that you are flexible, able to act on your own initiative and work both independently and as part of a team. You must be able to work under pressure to tight deadlines and prioritise workloads as well as being positive and enthusiastic.

This vacancy will close when we receive sufficient completed applications.

About us

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff. This training programme has been designed to support our staff in developing their understanding of leadership and management skills. You will be expected to attend the following training sessions:

Your Leadership Impact

Service Improvement for Beginners

After you complete these one and a half days of training, you will be able to explore further leadership and improvement training opportunities. We also offer a range of additional in-house courses and bitesize programmes through our Leadership and Improvement Team.

Date posted

05 September 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

328-PCC-6580419

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

Job description

Job responsibilities

Person Specification

Knowledge & Skills

Essential

Excellent communication and interpersonal skills
Excellent planning, prioritisation and organisational skills
Understanding of secretarial/clerical processes
Efficient and accurate word processing skills

Desirable

Trust experience; knowledge of STHFT policies and procedures

Experience

Essential

Secretarial and administrative experience
Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Qualifications

Essential

GCSE in Maths and English or Functional Skills (level 2)
NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above)

Desirable

Medical Terminology qualification or equivalent level of working experience with medical terminology (B3)
Audio-typing qualification or equivalent level of working experience with medical terminology (B3)
Customer Care qualification level 2 (B3)

Person Specification

Knowledge & Skills

Essential

Excellent communication and interpersonal skills
Excellent planning, prioritisation and organisational skills
Understanding of secretarial/clerical processes
Efficient and accurate word processing skills

Desirable

Trust experience; knowledge of STHFT policies and procedures

Experience

Essential

Secretarial and administrative experience
Working knowledge of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Qualifications

Essential

GCSE in Maths and English or Functional Skills (level 2)
NVQ3 level Secretarial or Business Administrative qualification, or equivalent level of demonstrable experience (using the 'knowledge and skills' criteria above)

Desirable

Medical Terminology qualification or equivalent level of working experience with medical terminology (B3)
Audio-typing qualification or equivalent level of working experience with medical terminology (B3)
Customer Care qualification level 2 (B3)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.