Events Coordinator

South Tees Hospitals NHS Foundation Trust

This job is now closed

Job summary

An exciting role has arisen within the conferences and courses department as an event coordinator organising medical education events and large-scale conferences. This role requires someone who can work very flexibly, covering early starts and late finishes on event days. The post holder working part of a larger team will need to work on their own initiative but also as part of a very busy team. The ability to manage multiple projects with competing demands is essential. Having a can-do attitude and willing to travel across the region to attend events is essential.

As a customer service-based role a welcoming and friendly approach with excellent customer service skills is key along with exceptional coordination/organisational skills.

Excellent working knowledge in the use of all Microsoft office packages, particularly word, outlook, excel, access and PowerPoint is required. Along with any experience of using online systems, websites, social media and video calling/online meetings via zoom, teams.

Main duties of the job

The conferences and events department provide a highly professional conference service to both internal and external clients. The service provided by the events team means that the team manages events on behalf of the client, ensuring its efficient and effective delivery.

The events coordinator has the responsibility for the planning and organisation of an allocation of events requiring them to manage their own workload unsupervised as well as providing exceptional administrative skills to the senior leadership team.

Events include internal trust training, accredited courses, national meetings, examinations and international conferences all of which are held both internally within the Trust and externally off-site at various venues.

This post involves all pre-planning, on-site support, day to day management and post event evaluation.

Please note this post may close at sufficient applicants.

About us

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Date posted

15 August 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Per annum (pro rata)

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

328-CP-6347180-A

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

Job description

Job responsibilities

Person Specification

Experience

Essential

Proven experience of delivering a wide range of administration tasks to a high standard in an educational or service focused environment
Proven experience in providing high level administration services to senior managers

Qualifications

Essential

NVQ level 3 in business administration or equivalent
GCSE's A-C or equivalent qualification or experience

Person Specification

Experience

Essential

Proven experience of delivering a wide range of administration tasks to a high standard in an educational or service focused environment
Proven experience in providing high level administration services to senior managers

Qualifications

Essential

NVQ level 3 in business administration or equivalent
GCSE's A-C or equivalent qualification or experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.