Administration Assistant - Estates, Facilities and Capital Planning

South Tees Hospitals NHS Foundation Trust

This job is now closed

Job summary

The post holder will provide an effective admin support service to the Directorate of Estates, Facilities and Capital Planning Team. A high degree of initiative and good organisational skills is required along with the ability to provide excellent communication skills.

Main duties of the job

Carry out routine administrative duties pertinent to the service

The role requires the individual to work as part of a multi - disciplinary team.

The post holder will be expected to undertake / complete the following tasks (where applicable) :-

Receiving, recording, sorting and distributing any form of communication and take appropriate action including escalation where appropriate

Meet and greet visitors to the Trusts

Order and receive stocks and stores

Data collection, update, management and maintenance of systems relevant to service

Word processing / utilising Microsoft Office

General administrative and clerical procedures including receiving and sending e-mails, filing, photocopying, scanning of documents and faxing as required

Compliance with General Data Protection Regulations and patient confidentiality supporting processes for clinical governance and information governance

To coordinate telephone calls, diary requests, messaging and meetings for the Directorate of Estates, Facilities and Capital Planning

Service formal meetings across the Directorate, through collation and retrieval of papers, production of agendas, taking minutes of meetings, capturing relevant discussion and action points. Co-ordinate and ensure the typing and distribution of relevant papers in a timely manner

Please note this post may close at sufficient applicants.

About us

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers Novice leadership and improvement training to all new staff to the Trust.

Date posted

12 July 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year Per Annum

Contract

Permanent

Working pattern

Full-time

Reference number

328-CP-6337683

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

Job description

Job responsibilities

Person Specification

Knowledge & Skills

Essential

Excellent communication and interpersonal skills
Understanding of clerical processes
Efficient and accurate word processing skills

Desirable

Complaint Handling experience
Experience of ordering/paying invoices

Qualifications

Essential

GCSE's A-C or equivalent qualification or experience
NVQ 2 in Business Administration or equivalent experience.

Experience

Essential

Knowledge of Office and Outlook, including word, excel and internet

Desirable

Experience of supporting a team
Customer service experience
Administrative experience

Person Specification

Knowledge & Skills

Essential

Excellent communication and interpersonal skills
Understanding of clerical processes
Efficient and accurate word processing skills

Desirable

Complaint Handling experience
Experience of ordering/paying invoices

Qualifications

Essential

GCSE's A-C or equivalent qualification or experience
NVQ 2 in Business Administration or equivalent experience.

Experience

Essential

Knowledge of Office and Outlook, including word, excel and internet

Desirable

Experience of supporting a team
Customer service experience
Administrative experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.