Medical Secretary/Higher Medical Secretary

South Tees Hospitals NHS Foundation Trust

This job is now closed

Job summary

This post is for internal candidates to South Tees Trust. If you are not currently working within the trust your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

30 Hours per week maternity cover for 12 months, offered on fixed term contract or as a secondment opportunity.

Office hours are Monday to Friday08.00 - 17.00 based at James Cook site. Hours can be worked over 4 or 5 days.

Dependent upon experience, consideration to appoint at Band 4 may be taken.

We are looking for an experienced secretary/administrator who is keen to further their skills and develop their knowledge in a fast-paced secretarial role. The right candidate will join a team of friendly and supportive secretaries within the Respiratory Medicine department.

This post offers an excellent opportunity for career progression or for someone who would like to expand their secretarial skills and knowledge.

We are looking for an enthusiastic and conscientious team player to provide comprehensive medical secretarial support to consultants and junior medical staff, assisting in the organisation of their workload and contributing to the overall success of the service.

Main duties of the job

You will have previous medical secretarial and / or administrative experience. It is essential that you have strong IT skills, a good level of general education, an extensive knowledge of Office and Outlook (including Word, Excel, PowerPoint, email and internet).

You will have excellent communication, interpersonal and organisational skills. It's important that you are flexible, able to act on your own initiative and work as part of a team. You must be able to work under pressure and prioritise workloads, as well as being positive and enthusiastic.

This vacancy will close when we receive sufficient completed applications.

About us

Leadership and Improvement Training

South Tees Hospitals NHS Foundation Trust offers leadership and improvement training to all new staff to the Trust; this training programme has been designed to support our leaders in developing their understanding of leadership and management skills. You will be expected to attend the New and Aspiring leaders programme, and the Foundation Quality Improvement Programme that the Trust delivers. After you complete this one and a half day of training you will be able to explore further leadership and improvement training opportunities, we offer further in-house courses and bitesize programmes and leadership apprenticeships at level 3,5 and 7.

Date posted

15 April 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £27,596 a year Per annum (pro rata)

Contract

Secondment

Working pattern

Part-time

Reference number

328-UE-6111015

Job locations

The James Cook University Hospital

Marton Road

Middlesbrough

TS4 3BW

Job description

Job responsibilities

Details of the full job description and person specification are available to view when you click to apply for the vacancy and click on the about this job link and the documents will be attached at the bottom of the screen.

Job description

Job responsibilities

Person Specification

Experience

Essential

Secretarial and administrative experience
Extensive use of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable

Healthcare / NHS Trust experience
Previous experience working within a team

Knowledge

Essential

Excellent planning, prioritisation and organisational skills
Efficient and accurate word processing skills

Desirable

Trust experience; knowledge of STHFT policies and procedures

B4 Qualifications

Essential

GCSE in Maths and English or Functional Skills (level 2)
NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience in accordance with the Trust's Medical Secretarial Development Framework
Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience in accordance with the Trust's Medical Secretarial Development Framework

Desirable

Audio-typing qualification

B3 Qualifications

Essential

GCSE's English and Maths A-C or equivalent qualification or equivalent work experience
NVQ3 in Business Administration or equivalent experience or RSA/OCR 3 qualification (or equivalent level word processing qualification or experience)

Desirable

Medical Terminology qualification or equivalent level of working experience with medical terminology
Audio-typing qualification or equivalent level of working experience with medical terminology
Customer Care

Person Specification

Experience

Essential

Secretarial and administrative experience
Extensive use of Office and Outlook, including word, excel and powerpoint, e-mail and internet

Desirable

Healthcare / NHS Trust experience
Previous experience working within a team

Knowledge

Essential

Excellent planning, prioritisation and organisational skills
Efficient and accurate word processing skills

Desirable

Trust experience; knowledge of STHFT policies and procedures

B4 Qualifications

Essential

GCSE in Maths and English or Functional Skills (level 2)
NVQ3 level Secretarial or Business Administrative qualification or equivalent level of demonstrable experience
Medical Terminology Qualification Level 2 or equivalent level or short courses or equivalent demonstrable working experience in accordance with the Trust's Medical Secretarial Development Framework
Customer care qualification, Level 2 or short courses or equivalent demonstrable working experience in accordance with the Trust's Medical Secretarial Development Framework

Desirable

Audio-typing qualification

B3 Qualifications

Essential

GCSE's English and Maths A-C or equivalent qualification or equivalent work experience
NVQ3 in Business Administration or equivalent experience or RSA/OCR 3 qualification (or equivalent level word processing qualification or experience)

Desirable

Medical Terminology qualification or equivalent level of working experience with medical terminology
Audio-typing qualification or equivalent level of working experience with medical terminology
Customer Care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.