Job summary
This is a Project Management role within the Transformation Team for the trust within the Digital Projects and Change Team which focuses on delivering a variety of projects for the organisation, with a technical aspect.
The post holder will operate within a wider team providing professional portfolio, programme and project management services. They will be responsible for managing a number of Trust-led projects, working in partnership with the customer to provide a consistently high-quality service. The post holder will deliver projects on time, to budget and to agreed quality standards, supporting customer business needs. This will also entail leading on and being the technical resource for the team on products or being the contact with the any 3rd party. Previous experience with NHS Clinical Systems would be advantageous.
The post holder will be expected to manage projects using recognised methodology, demonstrating excellent risk management and financial control throughout. The role requires a professional project management approach that involves managing the project team where applicable and co-ordinating all project activities in accordance with the customer needs, supplier capability and local or national standards and requirements.
Careful use of Trust systems both manual and electronic, to ensure accuracy of data.
Store and share information in accordance with department protocols, Trust Information Governance Policy and Data Protection Legislation.
Main duties of the job
Leadership
The role of the Digital Project Manager is to manage a portfolio of projects for the trust and be part of the wider Digital Services team in its day to day operations providing a high-quality service; this will mean working with the Digital Services team to ensure delivery times and project schedules are defined and met. The postholder will need to achieve these objectives independently, and has significant discretion to determine the best way to carry out their work, working within broad occupational and Trust policies.
Provide quotes to users for costs of projects, from either the service catalogue or in liaison with 3rd party suppliers.
The post holder will be part of the core hub that will manage real time communications with customers on the current status of IT Projects, liaising directly with any other Informatics team as required
About us
We have a skilled and dedicated workforce of over 5000 colleagues working in a diverse range of services over 55 sites and within people's homes. We strive to enable a welcoming workplace culture that builds and celebrates civility, inclusivity and diversity, while providing a sense of belonging and trust.
Annual staff surveys, regular Pulse surveys and other engagement opportunities provide our people with lots of opportunity to tell us about their experiences of working with us. In the latest staff survey, 61% of colleagues gave us their views. It was great to hear that:
- 72% of colleagues would recommend the Trust as a place to work, ranking us 1st for Provider Trusts in the South West region on this question.
- 76% would recommend the standard of care provided in our services if a friend or relative needed treatment, also ranking us 1st in the South West region.
- 81% said that care of patients and service users is the Trust's priority, compared with an average in comparable NHS Trusts in England of 64%.
This high-level overview shows we are in a healthy position, with higher scores than average for comparable organisations, alongside a great response rate, indicating good staff engagement. However, we also know we have plenty of room for improvement in many areas. To that end, we continue to prioritise and invest in our commitment to genuinely becoming a Great Place to Work with consistent top-quartile performance in the annual staff survey and Pulse surveys.
Job description
Job responsibilities
Managing a number of IT projects and IT Workstreams linked to Organisational projects and change using a recognised methodology.
Prioritise their own workload, manage their time and complete tasks against the required time-frames
You will be required to manage a varied workload and must be able to work independently and as part of a project team to oversee the day to day management of IT projects and work streams being delivered by any member of the Digital Transformation Team.
Provide and coordinate the provision of project highlight reports to support status reporting to Corporate Systems Groups and to Digital Project Groups.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Maintain an inventory of equipment, goods and services including Technical and IT technical documentation reference libraries to permit easy access to support information by IT staff.
Work within Trust and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required create, document and implement new procedures.
The post holder is required to switch concentration between a number of different projects and interruptions inevitable through the day, resulting in plans being altered at a moments notice.
Support and keep up to date key IT Technical Change documentation, such as risk registers, actions logs, reports (internal/external), health and safety assessments, building records, security incident logs.
Communicating or requesting IT technical information in a manner that can be understood by non-technical or unskilled users.
Job description
Job responsibilities
Managing a number of IT projects and IT Workstreams linked to Organisational projects and change using a recognised methodology.
Prioritise their own workload, manage their time and complete tasks against the required time-frames
You will be required to manage a varied workload and must be able to work independently and as part of a project team to oversee the day to day management of IT projects and work streams being delivered by any member of the Digital Transformation Team.
Provide and coordinate the provision of project highlight reports to support status reporting to Corporate Systems Groups and to Digital Project Groups.
Ensuring that day to day management, prioritisation and organisation of workloads is achieved by effective planning and monitoring.
To take complete responsibility for meetings, including arranging meeting logistics (attendees, date, location, facilities required etc), co-ordination and timely distribution of papers and administration of follow-up actions.
Maintain an inventory of equipment, goods and services including Technical and IT technical documentation reference libraries to permit easy access to support information by IT staff.
Work within Trust and department guidelines, policies, practices and procedures. When these do not exist, the post holder is required create, document and implement new procedures.
The post holder is required to switch concentration between a number of different projects and interruptions inevitable through the day, resulting in plans being altered at a moments notice.
Support and keep up to date key IT Technical Change documentation, such as risk registers, actions logs, reports (internal/external), health and safety assessments, building records, security incident logs.
Communicating or requesting IT technical information in a manner that can be understood by non-technical or unskilled users.
Person Specification
Essential
Essential
- Educated to Degree level in a relevant computing or business management discipline or equivalent level of experience
- Educated to Degree level in a relevant computing or business management discipline or equivalent level of experience
- Specialist project knowledge (Prince2 or equivalent qualification)
Desirable
- Experience of working within the NHS
- Experience working in a team that delivers IT solutions
Essential
Essential
- Proven experience in previous roles, together with relevant experience and evidence in Project Management and environments
- Evidence of Risk management skills
- Track record of delivery of Transition of services to the required standards, on time and within budget
- Evidence of effective supplier & contract management
Desirable
- Awareness of NHS Information Governance principles
- Effective "change agent" with ability to be part of a team through significant programmes of change
Person Specification
Essential
Essential
- Educated to Degree level in a relevant computing or business management discipline or equivalent level of experience
- Educated to Degree level in a relevant computing or business management discipline or equivalent level of experience
- Specialist project knowledge (Prince2 or equivalent qualification)
Desirable
- Experience of working within the NHS
- Experience working in a team that delivers IT solutions
Essential
Essential
- Proven experience in previous roles, together with relevant experience and evidence in Project Management and environments
- Evidence of Risk management skills
- Track record of delivery of Transition of services to the required standards, on time and within budget
- Evidence of effective supplier & contract management
Desirable
- Awareness of NHS Information Governance principles
- Effective "change agent" with ability to be part of a team through significant programmes of change
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
