Personal Assistant

Gloucestershire Health and Care NHS Foundation Trust

The closing date is 05 January 2025

Job summary

We are looking for a proactive and organised Personal Assistant to support our Infection Prevention and Control (IPC) leads based at Edward Jenner Court. This is an exciting opportunity to join a vital part of our healthcare team, ensuring the efficient operation of IPC services, contributing to patient safety, and supporting the delivery of high-quality care. Please take time to thoroughly read the attached job description and person specification document before applying.

Main duties of the job

To provide a high quality, administrative and secretarial service to the IPC Team Lead(s) and team, (including wider and senior NTQ Directorate Management as requested).

To undertake responsibility for all of the day to day management of the administrative, clerical and secretarial functions associated with the team, setting the appropriate high standards and culture, ensuring the highest standard of security and confidentiality at all times, and ensuring that work is delivered on time and to the highest standard.

Working and acting on own initiative and dealing with potentially complex situations and raising Infection Control issues through the appropriate channels.

About us

We have in excess of 5000 staff working over 50 sites, providing a diverse range of services. We strive to support an organisational culture that is welcoming, builds and celebrates inclusivity and diversity and provides a sense of belonging and trust.

The annual NHS Staff Survey gives our people the opportunity to tell us about their experience working at the Trust. For the 2023 survey just over 2800 colleagues gave us their views (58.5%). It was great to see from the results that colleagues are saying that:

89.7% believe they are making a positive difference to patients/service users;
73.3% would recommend the organisation as a place to work;
82.4% agree that care of patients and service users is the organisations priority;
76.7% would be happy with the standard of care for a friend or relative

Our results put us as 5th nationally as a Community, Mental Health and Learning Disabilities NHS Employer of Choice and 1st equal amongst all NHS Provider Trusts in the South West. However, we know we have more to do and will continue to drive forward our commitment to making GHC a Great Place to Work.

Date posted

23 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

327-24-1083-A

Job locations

Edward Jenner Court

1010 Pioneer Avenue

Gloucester

GL3 4AW

Job description

Job responsibilities

To provide a high quality, administrative and secretarial service to the IPC Team Lead(s) and team, (including wider and senior NTQ Directorate Management as requested).

Working and acting on own initiative and dealing with potentially complex situations and raising Infection Control issues through the appropriate channels.

Ensuring that in the absence of the Lead ICN and other team members, all urgent and important matters are dealt with at the appropriate level.

To adopt a constantly flexible approach to ensure that objectives are completed efficiently and within given timescales

To communicate effectively with a wide range of healthcare professionals across the organisation. The role will require cross agency working including other healthcare trusts, ICB, Primary Care, Independent Health Care Providers, PHE and Service Level Agreement contracts.

Job description

Job responsibilities

To provide a high quality, administrative and secretarial service to the IPC Team Lead(s) and team, (including wider and senior NTQ Directorate Management as requested).

Working and acting on own initiative and dealing with potentially complex situations and raising Infection Control issues through the appropriate channels.

Ensuring that in the absence of the Lead ICN and other team members, all urgent and important matters are dealt with at the appropriate level.

To adopt a constantly flexible approach to ensure that objectives are completed efficiently and within given timescales

Person Specification

Education

Essential

Good general education with GCSE English Language or equivalent

Desirable

Ability to appropriately maintain social media - team Twitter account/Trust Facebook page

Experience

Essential

Previous experience entering data, maintaining audit data, compiling quality records for Team leads.

Person Specification

Education

Essential

Good general education with GCSE English Language or equivalent

Desirable

Ability to appropriately maintain social media - team Twitter account/Trust Facebook page

Experience

Essential

Previous experience entering data, maintaining audit data, compiling quality records for Team leads.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.