Estates CAFM Coordinator

Surrey and Sussex Healthcare NHS Trust

The closing date is 06 March 2025

Job summary

The post holder will be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system. This will involve:

Supporting the respective systems dashboards to enable efficient and accurate reporting for compliance monitoring to the Divisional Board and Executive Team as required.
Working in collaboration with the Estates Management Team and the Estates Supervisors in the scheduling and monitoring of PPM related activities. This will include liaising with contractors as required.
Reviewing compliance with the CAFM and PPM systems on daily basis and working in the first instance with the Estates Supervisors to resolves. Escalating to the Estates Management team as required.
Training estates staff, including temporary staff e.g. agency on the use of the CAFM and PPM system.
Ensuring the CAFM and PPM systems are update to date with Trust Policies & Process (including SOPs), as well as national guidance and legislation.

Main duties of the job

For further information, please see the attached trust job description and person specification for a full list of duties and responsibilities.

About us

We provide emergency and non-emergency services to East Surrey, North-East West Sussex, and South Croydon residents, including the major towns of Crawley, Horsham, Reigate and Redhill, a community of over 535,000 people. We provide acute and complex services and outpatient and diagnostic services. In addition, Crawley Hospital and Horsham in West Sussex and Caterham Dene Hospital and Oxted Health Centre in Surrey provide less complex planned services. In 2019 the Care Quality Commission (CQC) rated our services as 'Outstanding', and we are one of the best-performing Trusts in England:

Winners of Health Service Journal Acute Trust of the year award 2021
National Patient Safety Awards winner and strive to be a beacon for safety in all we do.
We are in the top 20% nationally for staff recommending the Trust as a place to work or receive treatment.
Our staff rate us the best in the country among comparable acute trusts when asked if they would recommend the Trust as a place to work and whether patient care is the organisation's top priority.
Our workforce is amongst the most motivated in the country; we achieved the top acute hospital score in the country for staff engagement in the last national staff survey.

Date posted

20 February 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£29,970 to £36,483 a year per annum plus high cost allowance + RRP + enhancement

Contract

Permanent

Working pattern

Full-time

Reference number

326-7014347-AW

Job locations

East Surrey Hospital

Canada Avenue

Surrey

RH1 5RH

Job description

Job responsibilities

Once you understand the requirements outlined in the advert, please ensure your application clearly reflects where you match them including any examples you would like to highlight.

Job description

Job responsibilities

Once you understand the requirements outlined in the advert, please ensure your application clearly reflects where you match them including any examples you would like to highlight.

Person Specification

Criteria

Essential

Evidence of a good standard of written English appropriate to the role
A complete and accurate application
Suitability for role evidenced in supporting statement
Evidence of essential experience for role
Meet the essential education/qualifications required for the role
Hold the necessary mandatory professional/clinical registration
Evidence of the Trust values and behaviours
Evidence of any other essential criteria outlined in the person specification

Person Specification

Criteria

Essential

Evidence of a good standard of written English appropriate to the role
A complete and accurate application
Suitability for role evidenced in supporting statement
Evidence of essential experience for role
Meet the essential education/qualifications required for the role
Hold the necessary mandatory professional/clinical registration
Evidence of the Trust values and behaviours
Evidence of any other essential criteria outlined in the person specification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.