Surrey and Borders Partnership NHS Foundation Trust

Executive Assistant and Business Manager

The closing date is 30 November 2025

Job summary

This pivotal role combines advanced Executive Assistant duties with proactive Business Support responsibilities, providing comprehensive support to the Chief Operating Officer (COO).

The position is based within the COO Administrative Office, which comprises two Senior Business Managers, the Emergency Preparedness, Resilience and Response Team, and the Business Support Officer. The role is office-based at SABP Headquarters and aligns with the COO's operational requirements and needs. The post holder will demonstrate exceptional organisational skills, ensuring the COO and their office receive robust administrative, executive, and business support. Desired skills include knowledge of project management frameworks.

Key aspects of the role include managing and responding to emails on the COO's behalf (both internal and external), coordinating, and following up on actions to ensure the COO is fully briefed for meetings and working collaboratively with other Executive Assistants.

Main duties of the job

The Executive Assistant and Business Support Manager will be expected to coordinate the COO's diary while safeguarding their time. The position demands a prominent level of autonomy, advanced written and verbal communication abilities, and readiness to work independently with minimal supervision. Office presence is expected five days per week, with flexibility for four days where operationally appropriate. The role also involves supporting during incidents, including acting as loggist to support the Emergency Preparedness, Resilience, and Response (EPRR) function.

Additionally, the post holder will be responsible for managing short notice and urgent requests, re-prioritising tasks as necessary to ensure the COO's office remains efficient and responsive to changing demands.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles. If you apply for a role that we cannot offer sponsorship for, unfortunately, your application form will be rejected from the process.

Applicants must have the right to work in the UK for the duration of the role.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

We look forward to receiving your application!

Date posted

12 November 2025

Pay scheme

Agenda for change

Band

Band 6

Salary

£40,617 to £48,778 a year Incl 5% Fringe HCAS, pa, pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

325-7572206-CORP

Job locations

Trust Headquarters

18 Mole Business Park

Leatherhead

KT22 7AD

Job description

Job responsibilities

Please check the job description & person specification document for more information on the requirements for this job.

Job description

Job responsibilities

Please check the job description & person specification document for more information on the requirements for this job.

Person Specification

Qualifications

Essential

Degree or equivalent experience

Experience

Essential

Experience working as an Executive Assistant at Executive Board level with minimal supervision.
Experience of organising and ensuring the effective administration of meetings including Committees and taking accurate and presentable minutes
Experience of developing communications for a range of audiences using various media platforms (including social media)
Ability to manage, develop and maintain and intranet pages to promote the work of the department
Ability to establish effective relationships to ensure awareness of ongoing work and developments which support the delivery of workforce objectives
Experience of preparing reports and presenting to a range of audiences
Proficient in using Microsoft packages e.g. Outlook, Teams, Word, Excel and Powerpoint
Working independently on non-routine matters and exercising judgement and decision making skills across the work area

Person Specification

Qualifications

Essential

Degree or equivalent experience

Experience

Essential

Experience working as an Executive Assistant at Executive Board level with minimal supervision.
Experience of organising and ensuring the effective administration of meetings including Committees and taking accurate and presentable minutes
Experience of developing communications for a range of audiences using various media platforms (including social media)
Ability to manage, develop and maintain and intranet pages to promote the work of the department
Ability to establish effective relationships to ensure awareness of ongoing work and developments which support the delivery of workforce objectives
Experience of preparing reports and presenting to a range of audiences
Proficient in using Microsoft packages e.g. Outlook, Teams, Word, Excel and Powerpoint
Working independently on non-routine matters and exercising judgement and decision making skills across the work area

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.