Surrey and Borders Partnership NHS Foundation Trust

Medical Education Administrator

The closing date is 16 November 2025

Job summary

This role co-ordinates the administration of the Medical Education department and supports administrators in providing a comprehensive, efficient and high-quality administrative service. The post holder will co-ordinate Medical Student placements, Training programmes and Academic programmes for Doctors, Doctors in Training and medical students. They will assist in the day to day running of the Education Centre at Farnham Road Hospital and in wider education department activities. They will be required to liaise with internal departments, training providers and external bodies such as Universities, BMA, HEE and other Trusts.

Main duties of the job

Medical Student Placements, Inductions and collaborating with Universities and Acute Trusts

Assisting in the running of a busy training centre

Supporting Doctors Inductions and training.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of mental health, learning disability, neurodevelopmental and drug and alcohol services in Surrey and North East Hampshire. We support people of all ages and are passionate about providing high quality care that is delivered at the right time as close to home as possible to help people recover and stay well.

We are one of the top 10 mental Health, Learning Disability and Community Trust to work for nationwide. Our Trust is an inclusive and supportive employer that offers a wide range of staff networks, flexible working, free parking and excellent health and wellbeing support. We also provide a wide range of opportunities to help staff develop and progress.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast. Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach. For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Regrettably, due to UK Home Office requirements we cannot offer sponsorship for all our job roles.

Applicants must have the right to work in the UK for the duration of the role.

We look forward to receiving your application!

Date posted

31 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£26,240 to £27,928 a year Incl. 5% Fringe HCAS, pa.

Contract

Permanent

Working pattern

Full-time

Reference number

325-7423430-CORP

Job locations

Farnham Road Hospital

Farnham Road

Guildford

GU2 7LX

Job description

Job responsibilities

Key Responsibilities

Asist in the organisation of the trainee induction programmes, including preparation and issue of Induction Packs for all new trainees.

Develop and maintain robust and secure data management systems

Assist the Coordinator in the delivery of all SAS Doctor training programmes, ensuring smooth delivery of all courses and maintaining robust reporting systems for financial and evaluation purposes

Asist in the delivery of the Undergraduate student placement programme, working with Universities, Undergraduate Tutor and medical students and delivering Inductions on various sites and online.

Assist in coordinating educational events at Silverwood, West Park and Farnham Road, including organising and preparing training materials and setting up of and providing practical training on appropriate IT and AV equipment.

Asist in the compiling of data to identify trends of performance and compliance. Use this data for production of reports such as demand and capacity/compliance for distribution to key stakeholders and to meet Trust reporting requirements.

Maintain trainee records spreadsheet, collect and collate evaluation information from courses, and provide reports on these as required.

Asist in updating trust-wide Trainee handbooks and contribute to populating and updating the Education webpages on the Trust website

Asist in the work of the administration team to ensure provision of an efficient and timely service to all staff and managers

Support and respond to all queries and escalated issues from the team and escalate these as appropriate

Contribute to the organisation of trainee doctor rotations and the academic programme for medical trainees, assisting the locality tutors and Deputy Medical Education Manager

Assist in the planning, production and circulation of the academic programme to all clinicians

Assist in the smooth running of the Education Centre, adhering to health and safety standards and creating a safe training/working environment for all staff and visitors.

Build and maintain relationships with trainers, staff across the divisions, HR and others as necessary to ensure good working relationships and efficient communication.

Administer specific Medical Education/ Education projects undertaken within the department as required