Research Administrator

Surrey and Borders Partnership NHS Foundation Trust

The closing date is 18 May 2025

Job summary

We are looking to appoint an enthusiastic, motivated individual to join our fast paced, dynamic research team. The post holder will provide administrative support to the wider R&D team and co-ordinate information between research participants and staff employed within the research unit and other related agencies. The post holder will support the team to ensure that all studies are implemented to the standards governed by the EU Clinical Trials Directive, ICH Good Clinical Practice, Research Governance Standards for Health & Social Research, and Trust R&D requirements. We are small and friendly team, with a vested interest in providing people who use our services access to high quality research. The post will be based at the Two Bridges Hub, Guildford Street, Chertsey, KT16 9AU.

Main duties of the job

The Research Administrator is responsible for providing ongoing administrative support of the research team. This includes assisting with the preparation of study materials for clinical trials, liaising with participants and clerical duties that facilitate the operational needs of the department.

The role is suitable for someone who is self-motivated, flexible, and able to adapt to changing demands. Good organisation and time management skills are essential; as well as the ability to maintain a professional demeanour whilst working under pressure and respecting confidentiality.

We are seeking someone with a minimum of 1 year working in an administrative role. Administrative experience within the NHS would be an advantage but not essential.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

Eligibility to high cost area supplement is conditional upon candidates residence and will be discussed on offer.

We look forward to receiving your application!

Date posted

29 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year Per annum including Fringe HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

325-7113580-Corp

Job locations

Research & Development Office, Two Bridges

Guildford Street

Chertsey

KT16 9AU

Job description

Job responsibilities

Main responsibilities- To support the R&D department with all administrative tasks such as:

Receive and take appropriate action on incoming telephone calls from participants, staff, and external organisations (e.g. study sponsors).
Responsible for preparing meetings for the department, including setting agendas and taking minutes.
Enter basic participant and clinical information into NHS computer systems.
Perform general clerical duties including photocopying and ordering of supplies for R&D staff
Use the SABP ordering system to replenish stock levels if necessary.
Co-ordinate all room bookings and arrange refreshments for meetings / training events where requested.
Monitor the research inbox daily, and forward on queries in a timely manner.
Manage the research database, by keeping up to date research referrals in a timely manner.
Maintain the departments clinical laboratory equipment records.
Record laboratory temperatures daily.
Responsible for the maintenance of the departments standing operating procedures (SOPs) database.
Responsible for keeping up to date all R&D staff CVs and GCPs records.

Job description

Job responsibilities

Main responsibilities- To support the R&D department with all administrative tasks such as:

Receive and take appropriate action on incoming telephone calls from participants, staff, and external organisations (e.g. study sponsors).
Responsible for preparing meetings for the department, including setting agendas and taking minutes.
Enter basic participant and clinical information into NHS computer systems.
Perform general clerical duties including photocopying and ordering of supplies for R&D staff
Use the SABP ordering system to replenish stock levels if necessary.
Co-ordinate all room bookings and arrange refreshments for meetings / training events where requested.
Monitor the research inbox daily, and forward on queries in a timely manner.
Manage the research database, by keeping up to date research referrals in a timely manner.
Maintain the departments clinical laboratory equipment records.
Record laboratory temperatures daily.
Responsible for the maintenance of the departments standing operating procedures (SOPs) database.
Responsible for keeping up to date all R&D staff CVs and GCPs records.

Person Specification

Qualifications

Essential

oFive GCSEs Grade C or above including English Language.

Desirable

NVQ level 3 business admin qualfication

Experience

Essential

1-2 years administrative experience

Desirable

NHS administrative experience
Experience of working in a research environment

Person Specification

Qualifications

Essential

oFive GCSEs Grade C or above including English Language.

Desirable

NVQ level 3 business admin qualfication

Experience

Essential

1-2 years administrative experience

Desirable

NHS administrative experience
Experience of working in a research environment

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.