Executive Assistant to the Chief Operating Officer

Job summary

The post holder will work within the Chief Executive Office, and be responsible for providing high quality, confidential and efficient administrative and PA support in a timely and professional manner.

The post holder will support the Chief Operating Officer in their key internal and external relationships and in the achievement of their objectives to enable them to lead the Operational Directorate effectively and will be an essential team member and key to the smooth running of the Chief Operating Office.

As a member of the Chief Operating Office your role will work closely with the Chief Operating Officer and other colleagues within the operational directorate, and you will form a key part of the operational team.

Main duties of the job

Main duties:

• Receive a variety of telephone calls, emails and message, using initiative, tact and discretion to deal with matters where possible, taking messages and re-directing calls/ emails as appropriate, liaising with staff both internal and external to the organisation.
• Manage the Chief Operating Officer's email inbox on a day-to-day basis, including responding to emails or ensuring that the appropriate individuals are aware of the emails so they can respond accordingly.
• Operate in a wide network of communications and promote sensitivity always.
• Be responsible for effective diary management to ensure effective use of the Chief Operating Officer's time.
• Be able to produce a wide variety of professional, accurate documents and report using various IT packages to a high standard including spreadsheets and presentations.
• Take and transcribe high quality minutes in appropriate Trust format.
• Be proactive, taking responsibility for the preparation of papers and agendas for formal meetings as required, taking the initiative to ensure all deadlines are met, liaising with authors of reports attending meetings to ensure prompt receipt of papers. To transcribe minutes, produce action logs, and ensure all documents are formatted to corporate standards.
• Follow up action points identified at meetings and ensure they are carried out by the relevant owner prior to the meeting.

About us

Surrey and Borders Partnership NHS Foundation Trust is the leading provider of health and social care services for people of all ages with mental ill-health and learning disabilities in Surrey and North East Hampshire. We also provide social care services for people with a learning disability in Croydon and ASD and ADHD assessment services in Hampshire.

We actively seek to engage people who use our services and our communities in improving the mental wellbeing of the local population. We work closely with other NHS and voluntary sector organisations who provide services and support people who use services and carers.

Surrey is a beautiful county lying just 30 minutes away from Central London and from the South Coast.

Our historic market towns and bustling districts are enveloped in wonderful countryside, and our excellent road and rail networks bring the rest of the country within easy reach.

For international travel, both Gatwick and Heathrow airports are nearby.

Please note that we reserve the right to close posts as soon as sufficient applications are received.

We look forward to receiving your application!

Employer details

Employer name

Surrey and Borders Partnership NHS Foundation Trust

Address

Trust Headquarters

Mole Business Park, Randalls Road

Leatherhead

KT22 7AD

Employer's website

https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)

---

Employer details

Employer name

Surrey and Borders Partnership NHS Foundation Trust

Address

Trust Headquarters

Mole Business Park, Randalls Road

Leatherhead

KT22 7AD

Employer's website

https://www.sabp.nhs.uk/working-for-us (Opens in a new tab)

---