Ashford & St. Peter's Hospitals NHS Foundation Trust

Microbiology Secretary

The closing date is 05 June 2025

Job summary

The Clinical Team within Microbiology and Virology atSt Peter's Hospital, Chertsey (Berkshire Surrey Pathology Services (BSPS), has a vacancy for a Secretary to work within the department supporting the clinical service.BSPS is a successful, progressive pathology network formed as a contractual joint venture between 5 trusts providing services to acute Trusts, primary and community care and private healthcare. This is a part time post of 22.5 hours and we are happy to offer school hours (4.5 hours a day for 5 week days) but would ideally like the successful candidate to work Monday - Thursday.

We are looking for an energetic, enthusiastic and well-motivated candidate with appropriate qualifications and/or relevant experience to join the team with Microbiology and Virology for Berkshire and Surrey Pathology Services (BSPS). We are looking for a candidate who has secretarial/administrative experience and knowledge of medical/pathological terminologies would be beneficial.

Main duties of the job

Main duties of the job will include:

To provide full secretarial support to the three Consultant Microbiologists and the Director of Infection Prevention and Control (DIPC), including all aspects of administrative and clerical duties. To provide a fast, accurate typing service, including audio typing to meet the departmental standards of work.

To take formal minutes of meetings as required.

To liaise with senior and junior hospital medical staff to support the Consultant Microbiologists in their other responsibilities involving management, teaching presentations, PowerPoint presentations, audits, prepare detailed reports, minutes of meetings and service development.

To provide general secretarial support for all aspects of the Virology Laboratory administration and assist in the development of clinical and laboratory protocols and business plans.

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.

We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.

We can offer you the full range of NHS benefits/discounts and in addition:

Excellent pension scheme and annual leave entitlement
On-site Nurseries
On-site staff cafes
On-site parking
Support in career development
Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

For more information about a career at ASPH please visit:www.asph-careers.org

Date posted

29 May 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,883 to £26,958 a year per annum inc. HCAS pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

323-AC7814-ED

Job locations

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Job description

Job responsibilities

For full details refer to attached job description.

In summary:

To take formal minutes of meetings as required

To provide general secretarial support for all aspects of the Microbiology and Virology Clinical administration and assist in the development of clinical and laboratory protocols

To troubleshoot simple computer problems

To deal with telephone enquiries

To prioritise workload, dealing with interruptions and demands for urgently required support as necessary

To check and reconcile invoices for work sent to reference laboratories, keeping records as appropriate

To print and enter reports from referral laboratories

Job description

Job responsibilities

For full details refer to attached job description.

In summary:

To take formal minutes of meetings as required

To provide general secretarial support for all aspects of the Microbiology and Virology Clinical administration and assist in the development of clinical and laboratory protocols

To troubleshoot simple computer problems

To deal with telephone enquiries

To prioritise workload, dealing with interruptions and demands for urgently required support as necessary

To check and reconcile invoices for work sent to reference laboratories, keeping records as appropriate

To print and enter reports from referral laboratories

Person Specification

Qualifications

Essential

GCSE or equivalent to a standard that demonstrates excellent literacy and numeracy (e.g. Maths and English).

Desirable

Recognised qualification NVQ2 or equivalent training and experience
IT qualification

Experience

Essential

Working in a busy Office, prioritising workload, an understanding of confidentiality

Desirable

Secretarial experience within the Health Service
Audio typing of documents

Skills

Essential

You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role
You have knowledge & awareness of diversity and human rights as appropriate to your role
Experience with Microsoft Office
Excellent communication skills, telephone manner, handwriting, organisation skills and time keeping

Attitude, Behaviour and Values

Essential

Always puts patients first
Customer service focus and takes personal responsibility

Person Specification

Qualifications

Essential

GCSE or equivalent to a standard that demonstrates excellent literacy and numeracy (e.g. Maths and English).

Desirable

Recognised qualification NVQ2 or equivalent training and experience
IT qualification

Experience

Essential

Working in a busy Office, prioritising workload, an understanding of confidentiality

Desirable

Secretarial experience within the Health Service
Audio typing of documents

Skills

Essential

You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role
You have knowledge & awareness of diversity and human rights as appropriate to your role
Experience with Microsoft Office
Excellent communication skills, telephone manner, handwriting, organisation skills and time keeping

Attitude, Behaviour and Values

Essential

Always puts patients first
Customer service focus and takes personal responsibility

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)