Job summary
The post holder will be an integral part of the Intrapartum ward and Joan Booker ward, co-ordinating the services provided by the Estates team.
The post holder will be responsible for the co-ordination of services provided by the Estates and Facilities Division in the ward area ensuring a clean, safe and comfortable environment.
The main elements in this area of the role are to ensure the delivery and co-ordination, in accordance with the Trust's policy and ward requirements, of the following services:
- Stock Monitoring and Ordering
- Domestics and Linen
- Maintenance
Main duties of the job
Monitor, levels of stock and non-stock supplies.
Order stock and non-stock supplies on Oracle ensuring ordering is done allowing for delivery, track daily stock activity.
Liaise with identified Ward Manager regarding changes or new supplies / suppliers.
Keep accurate records of orders and tracking for 2 years.
Chase outstanding orders.
Unpack and store supplies, ensuring stock areas are kept tidy and in order.
Ensure adequate supplies of "Top Up" items at all times eg Pathology and stores.
Deal with supply enquiries / liaise with supplies dept especially EBME.
Resolve delivery / supplies errors
Maintain accurate asset Register of medical devises.
Ensure medical devises are serviced and maintained accordingly on an account basis.
Be a point of contact for company reps and medical devises agents.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development and flexibility to shape our workforce around our patient care.
We are expanding our theatres at Ashford Hospital and moving towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures.
We can offer you the full range of NHS benefits/discounts and in addition:
- Excellent pension scheme and annual leave entitlement
- On-site Nurseries
- On-site staff cafes
- On-site parking
- Support in career development
- Salary Sacrifice schemes including wage stream, lease cars, Cycle to Work schemes and home electronics
Adverts may close early, so applicants are encouraged to submit an application as soon as possible.
For more information about a career at ASPH please visit:www.asph-careers.org
Job description
Job responsibilities
Monitor, levels of stock and non-stock supplies.
Order stock and non-stock supplies on Oracle ensuring ordering is done allowing for delivery, track daily stock activity.
Liaise with identified Ward Manager regarding changes or new supplies / suppliers.
Keep accurate records of orders and tracking for 2 years.
Chase outstanding orders.
Unpack and store supplies, ensuring stock areas are kept tidy and in order.
Ensure adequate supplies of Top Up items at all times eg Pathology and stores.
Deal with supply enquiries / liaise with supplies dept especially EBME.
Resolve delivery / supplies errors
Maintain accurate asset Register of medical devises.
Ensure medical devises are serviced and maintained accordingly on an account basis.
Be a point of contact for company reps and medical devises agents.
Maintain a good link with the EBME department to ensure smooth and efficient returned/repair of suitable devises using current reporting tools ie Novade.
Have a full knowledge and understanding of levels of service agreed with the contractors, how to access, monitor and review them.
Maintain good link with procurement to ensure resources are used efficiently.
Be point of contact for all medical devices on the unit.
Maintain accurate asset Register of medical devises.
Ensure medical devises are serviced and maintained accordingly on an account basis.
Be a point of contact for company reps and medical devices agents.
Maintain a good link with the EBME department in order to ensure smooth and efficient returned/repair of suitable devises
To cover when needed the Maternity Ward administrator on Labour ward and Joan Booker if needed, this includes using Millenium and being able to admit and discharge patients and be able to book appointments for the patients,answer the telephone and security entry door.
To meet and greet contractors completing work within the ward area, ensuring they have the relevant clearance and ID.
Be able to process requests through Millenium ie porter and deep cleaning of rooms.
Service improvement
- To assist in monitoring and maintaining cleaning standards on the Labour ward and Joan Booker ward within infection controls policies.
- Oversee and check the cleanliness of the ward area. Inform the Team Leader of any problems.
- Liaise with the designated Housekeeper.
- Assist with bedmaking, ward tidying when necessary.
- Cleaning of equipment after use, as per Trust cleaning policy and auditing this
- To carry out spot checks on cleaning of equipment and patient area and ensure periodic cleaning e.g. high dusting, deep cleaning is performed.
- Check the daily linen top up for quality and quantify, notify the Linen Room of any problem. Keep Linen Room tidy.
- Ensure the ward is always safe and tidy e.g. removal of any old information and clutter.
- To ensure the cleaning program for equipment is carried out.
- Monitor and document daily the fridge temperature
- To ensure spillages are dealt with swiftly and efficiently.
Have a full knowledge and understanding of services offered by the Estates Department and how to access them.
- Monitor and co-ordinate other ad-hoc maintenance liaising with Facilities e.g. Pest Control issues.
- Keep a record of any requisitions, job completion and outcome, liaising with the ward co-ordinator.
- Carry out monthly checks of all beds and mattresses. Record and report to the ward manager if any problems.
Act as a point of contact on the ward for reporting Estates issues
Communications and Engagement
Daily communications with Ward Manager, ward team, patients
Regular communications with Estates, Facilities departments, Domestic department and Monitoring Officer.
Build good relationships with the Trust procurement and buying team
Keep a record of any requisitions, job completion and outcome, assist with auditing - liaising with the ward co-ordinator.
Organise and maintain patients property that is stored on the ward or that is left behind
General responsibilities
To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.
To demonstrate a willingness to be flexible and develop new iniatives according to emerging needs within the service
Job description
Job responsibilities
Monitor, levels of stock and non-stock supplies.
Order stock and non-stock supplies on Oracle ensuring ordering is done allowing for delivery, track daily stock activity.
Liaise with identified Ward Manager regarding changes or new supplies / suppliers.
Keep accurate records of orders and tracking for 2 years.
Chase outstanding orders.
Unpack and store supplies, ensuring stock areas are kept tidy and in order.
Ensure adequate supplies of Top Up items at all times eg Pathology and stores.
Deal with supply enquiries / liaise with supplies dept especially EBME.
Resolve delivery / supplies errors
Maintain accurate asset Register of medical devises.
Ensure medical devises are serviced and maintained accordingly on an account basis.
Be a point of contact for company reps and medical devises agents.
Maintain a good link with the EBME department to ensure smooth and efficient returned/repair of suitable devises using current reporting tools ie Novade.
Have a full knowledge and understanding of levels of service agreed with the contractors, how to access, monitor and review them.
Maintain good link with procurement to ensure resources are used efficiently.
Be point of contact for all medical devices on the unit.
Maintain accurate asset Register of medical devises.
Ensure medical devises are serviced and maintained accordingly on an account basis.
Be a point of contact for company reps and medical devices agents.
Maintain a good link with the EBME department in order to ensure smooth and efficient returned/repair of suitable devises
To cover when needed the Maternity Ward administrator on Labour ward and Joan Booker if needed, this includes using Millenium and being able to admit and discharge patients and be able to book appointments for the patients,answer the telephone and security entry door.
To meet and greet contractors completing work within the ward area, ensuring they have the relevant clearance and ID.
Be able to process requests through Millenium ie porter and deep cleaning of rooms.
Service improvement
- To assist in monitoring and maintaining cleaning standards on the Labour ward and Joan Booker ward within infection controls policies.
- Oversee and check the cleanliness of the ward area. Inform the Team Leader of any problems.
- Liaise with the designated Housekeeper.
- Assist with bedmaking, ward tidying when necessary.
- Cleaning of equipment after use, as per Trust cleaning policy and auditing this
- To carry out spot checks on cleaning of equipment and patient area and ensure periodic cleaning e.g. high dusting, deep cleaning is performed.
- Check the daily linen top up for quality and quantify, notify the Linen Room of any problem. Keep Linen Room tidy.
- Ensure the ward is always safe and tidy e.g. removal of any old information and clutter.
- To ensure the cleaning program for equipment is carried out.
- Monitor and document daily the fridge temperature
- To ensure spillages are dealt with swiftly and efficiently.
Have a full knowledge and understanding of services offered by the Estates Department and how to access them.
- Monitor and co-ordinate other ad-hoc maintenance liaising with Facilities e.g. Pest Control issues.
- Keep a record of any requisitions, job completion and outcome, liaising with the ward co-ordinator.
- Carry out monthly checks of all beds and mattresses. Record and report to the ward manager if any problems.
Act as a point of contact on the ward for reporting Estates issues
Communications and Engagement
Daily communications with Ward Manager, ward team, patients
Regular communications with Estates, Facilities departments, Domestic department and Monitoring Officer.
Build good relationships with the Trust procurement and buying team
Keep a record of any requisitions, job completion and outcome, assist with auditing - liaising with the ward co-ordinator.
Organise and maintain patients property that is stored on the ward or that is left behind
General responsibilities
To support the department and organisation by carrying out any other duties that reasonably fit within the broad scope of a job of this grade and type of work.
To demonstrate a willingness to be flexible and develop new iniatives according to emerging needs within the service
Person Specification
Experience
Essential
Desirable
Organisational Skills
Essential
- Experience with organisation
Desirable
Person Specification
Experience
Essential
Desirable
Organisational Skills
Essential
- Experience with organisation
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
