Quality & Safety Team Administrator, Maternity

Job summary

The Women's Health and Paediatrics Quality and Safety (Q&S) Team are looking for a motivated, forward thinking and innovative team member to assist with the divisional Quality and Safety priorities. This post is to job share with the existing post holder.

This is an exciting opportunity for an experienced administrator to work as part of the Women's Health and Paediatrics Q&S Team. This position will play a critical role in the coordination and support needed to deliver effective Q&S initiatives across the Division.

This role will provide high quality administration to the team working in a fast paced office.

Responsibilities will include the smooth running of the office including arranging meetings, supporting writing of letters to families, accurate diary and tracker management and recording meeting minutes and actions across the Division.

The post holder will have effective organisational, extensive IT and time management skills which will be used to support the team in meeting deadlines.

Our team is friendly and supportive, so if you meet the essential requirements for this position we would love to hear from you.

If you would like any further information on this role then please contact Allison Stokes allison.stokes2@nhs.net

Main duties of the job

To be the first point of contact for the divisional Quality and Safety Team dealing with routine and non-routine enquiries, communicating relevant information to the most appropriate person in the Team. Answering telephone calls, taking messages and passing on to the relevant person and signposting.

Prepare agendas and papers for governance meetings across the division.

Interacting with a multi-disciplinary team in a very busy office environemnt, dealing with highly complex and sensitive information, often requiring appropriate judgements to be made under minimal supervision.

To be responsible for ensuring that the Division's Quality and Safety intranet pages and notice boards are kept up to date with relevant information and learning.

Ensuring high quality and accurate diary management, engaging with various stakeholders both internally and externally across the ICS.

Ensure local & SI investigation action plan trackers are kept up to date and assist the team in collating action plan evidence.

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

Please see the supporting links which you can find on the right-hand side of this job advert. There is guidance on how to make an application on NHS Jobs as well as more information about joining the ASPH Team

Although it isn't the Trusts normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St. Peter's Hospital

Guildford Road

Chertsey, Surrey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St. Peter's Hospital

Guildford Road

Chertsey, Surrey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

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