Job summary
We are looking for a Pharmacy Procurement Assistant to join the Pharmacy Business Team. The individual will support the Pharmacy Business Team in meeting the team objectives to maintain sufficient medicines stockholding by ordering medicines and chasing suppliers for out of stock lines, pay all invoices within 30 days, ensure invoice prices are correct. Manage the invoices for Insulin Pumps and Medical Gas Cylinders. Raise monthly sales invoices for customers with Service Level Agreements.
Main duties of the job
- Supporting daily functions within pharmacy procurement, working closely with the Pharmacy Procurement Manager and Distribution.
- Responsibilities include, but are not limited to, daily ordering pharmacy stock, trouble shooting, respond to adhoc queries, ensuring standards are always adhered to.
- Applicants should have excellent communication skills and strong prioritisation skills in an often fast paced environment. We are looking for a motivated and enthusiastic individual who can work effectively as part of a small team
- To perform duties relevant to the post as deemed necessary by the Chief pharmacist.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
Although it isn't the Trusts normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
To process orders twice daily for pharmaceuticals on the Ascribe system (EMIS Health Pharmacy) according to the request sheets from the Dispensary and Distribution teams. To comply with local procedures and audit requirements to ensure continuity of supply of medicines to patients. This includes procuring urgently required and unlicensed drugs in the absence of the Purchasing Manager Assist the Pharmacy Procurement manager with basic pharmaceutical purchasing according to Standard Operating Procedures (SOPs). Assist the Pharmacy Procurement manager with processing invoices for payment in line with lead times and legal requirements as per SOPs. Answer telephone calls, liaise with suppliers, handle routine queries, and forward to senior colleagues if appropriate. Manage the pharmacy procurement office administration, including filing of all purchase order paperwork according to document holding policies, electronic filing on the shared drive, scanning, and emailing of purchase orders, and other administrative tasks as appropriate to the role.
Job description
Job responsibilities
To process orders twice daily for pharmaceuticals on the Ascribe system (EMIS Health Pharmacy) according to the request sheets from the Dispensary and Distribution teams. To comply with local procedures and audit requirements to ensure continuity of supply of medicines to patients. This includes procuring urgently required and unlicensed drugs in the absence of the Purchasing Manager Assist the Pharmacy Procurement manager with basic pharmaceutical purchasing according to Standard Operating Procedures (SOPs). Assist the Pharmacy Procurement manager with processing invoices for payment in line with lead times and legal requirements as per SOPs. Answer telephone calls, liaise with suppliers, handle routine queries, and forward to senior colleagues if appropriate. Manage the pharmacy procurement office administration, including filing of all purchase order paperwork according to document holding policies, electronic filing on the shared drive, scanning, and emailing of purchase orders, and other administrative tasks as appropriate to the role.
Person Specification
Qualifications
Essential
- Educated to GCSE standard with Maths and English at grade C or above
Desirable
- Level 2 NVQ in Pharmacy Services.
- Minimum of 2 years experience in a Hospital or Community Pharmacy.
- Experience of using an electronic Purchase to Pay system.
Attitudes, Values and Behaviours
Essential
- Excellent communication skills, seeking out and taking opportunities to improve the service.
- Customer service focused and willing to take personal responsibility.
- Flexible attitude and behaviour to support team working and delivery of objectives.
- Supports and promotes equality and diversity.
Experience
Essential
- Working with computers in an office environment.
- Understanding of supply chain preferably in a healthcare setting.
Desirable
- Pharmaceutical purchasing.
- Experience of using a Pharmacy computer system, particularly the Ascribe system.
- IT Qualification such as EDCL or GCSE level
Person Specification
Qualifications
Essential
- Educated to GCSE standard with Maths and English at grade C or above
Desirable
- Level 2 NVQ in Pharmacy Services.
- Minimum of 2 years experience in a Hospital or Community Pharmacy.
- Experience of using an electronic Purchase to Pay system.
Attitudes, Values and Behaviours
Essential
- Excellent communication skills, seeking out and taking opportunities to improve the service.
- Customer service focused and willing to take personal responsibility.
- Flexible attitude and behaviour to support team working and delivery of objectives.
- Supports and promotes equality and diversity.
Experience
Essential
- Working with computers in an office environment.
- Understanding of supply chain preferably in a healthcare setting.
Desirable
- Pharmaceutical purchasing.
- Experience of using a Pharmacy computer system, particularly the Ascribe system.
- IT Qualification such as EDCL or GCSE level
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
