Histology Secretary

Ashford & St. Peter's Hospitals NHS Foundation Trust

This job is now closed

Job summary

Audio typing service using both copy typing and electronic recordings.

Using a range of software such as Word, Excel, Outlook, WinPath, PAS.

Providing secretarial support to the Pathologists connected with their responsibilities as Pathologists to HM Coroner and all supplementary work arising from this work e.g. from the Coroner's Officers/Clinicians/GPs/Relatives/Hospital Management.

Enter surgical macroscopic and microscopic results onto the Histopathology computer system quickly to meet deadlines for other areas of the department.

Ensuring the daily distribution of completed histopathology reports by post and or email.

Prepare and send tissue blocks or microscope slides to other hospitals for second opinions or specialist investigations.

Typing and distribution of post mortem reports as required.

Dealing with telephone enquiries and taking appropriate action.

Identifying unreported surgical cases and taking appropriate action.

Main duties of the job

Be responsible for support of the MDT meetings (Retrieving slides and reports) as detailed in department standard operating procedures (SOP's).

Assist with the secretarial work for Histopathologists, including providing a fast-accurate audio typing service using both copy typing and electronic recordings, Using a range of software such as Word, Excel, Outlook, WinPath, PAS.

Meeting the departmental standards of style and format.

Providing secretarial support to the Pathologists connected with their responsibilities as

Pathologists to HM Coroner and all supplementary work arising from this work e.g.

From the Coroner's Officers/Clinicians/GPs/Relatives/Hospital Management

Providing general secretarial support for all aspects of histopathology Laboratory administration.

Enter surgical macroscopic and microscopic results onto the Histopathology computer system quickly to meet deadlines for other areas of the department.

Ensuring the daily distribution of completed histopathology reports by post and or email.

Prepare and send tissue blocks or microscope slides to other hospitals for second opinions or specialist investigations.

Typing and distribution of post mortem reports as required.

Dealing with telephone enquiries and taking appropriate action.

Identifying unreported surgical cases and taking appropriate action.

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.

We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Date posted

18 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,008 to £25,553 a year per annum inc. HCAS

Contract

Permanent

Working pattern

Full-time

Reference number

323-AC0119-ED

Job locations

St Peter's Hospital, Histology Department

Guildford Road

Chertsey

KT16 0PZ

Job description

Job responsibilities

Be responsible for support of the MDT meetings (Retrieving slides and reports) as detailed in department standard operating procedures (SOPs).

Meeting the departmental standards of style and format.

Providing secretarial support to the Pathologists connected with their responsibilities as

Pathologists to HM Coroner and all supplementary work arising from this work e.g.

From the Coroners Officers/Clinicians/GPs/Relatives/Hospital Management

Providing general secretarial support for all aspects of histopathology Laboratory administration.

Enter surgical macroscopic and microscopic results onto the Histopathology computer system quickly to meet deadlines for other areas of the department.

Ensuring the daily distribution of completed histopathology reports by post and or email.

Prepare and send tissue blocks or microscope slides to other hospitals for second opinions or specialist investigations.

Typing and distribution of post mortem reports as required.

Dealing with telephone enquiries and taking appropriate action.

Identifying unreported surgical cases and taking appropriate action.

Job description

Job responsibilities

Be responsible for support of the MDT meetings (Retrieving slides and reports) as detailed in department standard operating procedures (SOPs).

Meeting the departmental standards of style and format.

Providing secretarial support to the Pathologists connected with their responsibilities as

Pathologists to HM Coroner and all supplementary work arising from this work e.g.

From the Coroners Officers/Clinicians/GPs/Relatives/Hospital Management

Providing general secretarial support for all aspects of histopathology Laboratory administration.

Enter surgical macroscopic and microscopic results onto the Histopathology computer system quickly to meet deadlines for other areas of the department.

Ensuring the daily distribution of completed histopathology reports by post and or email.

Prepare and send tissue blocks or microscope slides to other hospitals for second opinions or specialist investigations.

Typing and distribution of post mortem reports as required.

Dealing with telephone enquiries and taking appropriate action.

Identifying unreported surgical cases and taking appropriate action.

Person Specification

Esssential

Essential

A Levels/NVQ in Office Administration
Competent and excellent literacy and numeracy
Fast accurate audio typing service using both copy typing and electronic recordings
RSA 11/111 or equivalent level of experience.

Desirable

Good Team Worker

Essential

Excellent Communication in English
Competent using microsoft software
Experience in using BSPS LIMS-Winpath Enterprise

Desirable

Previous secretarial Experience
Previous NHS Experience

Person Specification

Esssential

Essential

A Levels/NVQ in Office Administration
Competent and excellent literacy and numeracy
Fast accurate audio typing service using both copy typing and electronic recordings
RSA 11/111 or equivalent level of experience.

Desirable

Good Team Worker

Essential

Excellent Communication in English
Competent using microsoft software
Experience in using BSPS LIMS-Winpath Enterprise

Desirable

Previous secretarial Experience
Previous NHS Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.