Divisional PA, UEC

Job summary

The Personal Assistant will provide.

• A comprehensive administrative service to the Consultant
• Act as an essential point of contact for patients and work closely with clinician.

o Exercise initiative and carry out their duties in such a way as to make a direct and positive contribution to the organization of the work

1. Prepare draft agendas and take minutes of weekly Divisional meetings, Divisional Performance meetings and all other meetings chaired/ organized by the UEC divisional Management Team

Main duties of the job

1. Act as Personal Assistant providing a comprehensive administrative and secretarial service. This will include:
   • Efficient and courteous handling of all personal and telephone calls to the office
   • Management of incoming and outgoing written and e-mail correspondence
   • Diary management and arranging of meetings
   • Management of the office filing system
   • Progress chasing and "prompting" systems
   • Copying and circulation of documents
   • Drafting replies to correspondence and taking follow up action, as directed
   • Do ERFs for the portfolio of managers.
   • Writing minutes and action trackers
   • Supporting in minute taking for divisional meetings
   • To be responsible for designing and managing the administration of special projects as required by the Division. This may involve significant liaison and consultation, the setting up of systems and databases and the formulation of progress
   • Develop and manage computer databases, as appropriate, to support the effective functioning of the Division
   • Prepare draft agendas and take minutes of weekly Divisional meetings, Divisional Performance meetings and all other meetings chaired/ organized by the UEC divisional Management Team
   • Provide other administrative support for the Management Team as required.
   • Arrange representation as specific meetings or events, as
   • Compile and maintain the weekly Consultant Rota.
   • Maintain the leave diary of the Division advising the ADO of any potential difficulties with leave

About us

Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.

Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Surrey and St Peter's, Chertsey, Surrey.

We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.

Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at ASPH. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.

This is an exciting time to join our Trust, as we work on the expansion of our theatres at Ashford Hospital and move towards this becoming our dedicated elective centre. We want to create a state-of-the-art centre for excellence for planned surgical procedures; with care delivered by dedicated, specialist teams in a modern and well-equipped environment.

We hope to use this centre to create an environment of learning and to facilitate training of the next generation of our skilled NHS workforce. Our plans are ambitious - why not, come and be a part of our journey.

Adverts may close early, so applicants are encouraged to submit an application as soon as possible.

Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St. Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Ashford & St. Peter's Hospitals NHS Foundation Trust

Address

St. Peter's Hospital

Guildford Road

Chertsey

KT16 0PZ

Employer's website

https://www.ashfordstpeters.nhs.uk/ (Opens in a new tab)

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