Job summary
We are seeking a bank administrator to support our
Quality and Patient Safety teams. The successful candidate will support the
team with administrative tasks such as facilitation of meeting and minute
taking. You must be able to work confidently and autonomously with the ability
to prioritise your workload as required. This is a busy office with competing and
constant demands.
Main duties of the job
The post holder will:
provide
administrative support to the Quality and Safety teams
prepare and facilitate trust wide meetings
complete minutes and actions logs for meetings
support the department and organisation by
carrying out any other duties that reasonably fit within the broad scope of a
job of this grade and type of work.
About us
Ashford and St. Peters Hospitals NHS Foundation Trust serves a population of more than 410,000 people living in North-West Surrey, parts of Hounslow and beyond.
Over 3,700 highly trained doctors, nurses, midwives, therapists, healthcare scientists and other support staff make up our workforce, providing a wide range of services across our two hospital sites, Ashford, Ashford, Surrey and St Peter's, Chertsey, Surrey.
We also run many specialist clinics in the community and local community hospitals and other healthcare facilities.
Our vision is to be one of the best healthcare Trusts in the country. There has never been a better time to join us in the NHS at Ashford & St Peters Hospitals NHS Foundation Trust with our strong commitment to staff health and wellbeing. We are committed to providing continuous professional development, staff benefits and flexibility to shape our workforce around our patient care.
Please see the supporting links which you can find on the right-hand side of this job advert. There is guidance on how to make an application on NHS Jobs as well as more information about joining the ASPH Team
Although it isn't the Trusts normal practice, adverts may close early, so applicants are encouraged to submit an application as soon as possible.
Job description
Job responsibilities
Provide high quality comprehensive
administrative support to the quality and safety teams
To be responsible for transcribing of dictation
letters
Have the ability and commitment to work as a
team member and be able to adhere to strict deadlines.
Organise, prepare and facilitate trust wide
meetings, including the preparation of an agenda, sharing of documents and
meeting invites
Complete accurate meeting minutes from
meeting recordings/ attendance at meetings
Organise and prioritise own workload to meet
Trust / Department deadlines
Ensure confidentiality is maintained at all
times
Develop effective working relationships with
key members of staff across the Trust
Support the preparation of reports for
internal and external stakeholders
Support the sharing of patient records with
the local Coroner
Exercise
independent judgement and initiative when problems arise taking the necessary
action to resolve the problems or referring to the appropriate person.
Competent
use of Surrey Safe Care (Cerner), after training in accordance with required
departmental standards of work. Establish good levels of communication and
liaise with other secretaries, medical staff and other departments and
hospitals
Please refer to the Job Description for further details
Job description
Job responsibilities
Provide high quality comprehensive
administrative support to the quality and safety teams
To be responsible for transcribing of dictation
letters
Have the ability and commitment to work as a
team member and be able to adhere to strict deadlines.
Organise, prepare and facilitate trust wide
meetings, including the preparation of an agenda, sharing of documents and
meeting invites
Complete accurate meeting minutes from
meeting recordings/ attendance at meetings
Organise and prioritise own workload to meet
Trust / Department deadlines
Ensure confidentiality is maintained at all
times
Develop effective working relationships with
key members of staff across the Trust
Support the preparation of reports for
internal and external stakeholders
Support the sharing of patient records with
the local Coroner
Exercise
independent judgement and initiative when problems arise taking the necessary
action to resolve the problems or referring to the appropriate person.
Competent
use of Surrey Safe Care (Cerner), after training in accordance with required
departmental standards of work. Establish good levels of communication and
liaise with other secretaries, medical staff and other departments and
hospitals
Please refer to the Job Description for further details
Person Specification
Knowledge
Essential
- NHS Constitution
- Trust vision, values and strategic objectives
Experience
Essential
- Previous experience of working in a busy office and dealing with conflicting demands
- Experience facilitating meetings and completing minutes
- Experience of working within the NHS
- Experience of working in a front line position with the general public
Qualifications
Essential
- English GCSE Grade C or equivalent
- Competent user of Microsoft Office
Desirable
- ECDL Qualification
- Information Governance Training
Essential
Essential
- Must be able to visit wards and service areas across the whole hospital site
- Able to demonstrate that you are honest, reliable and trustworthy
Person Specification
Knowledge
Essential
- NHS Constitution
- Trust vision, values and strategic objectives
Experience
Essential
- Previous experience of working in a busy office and dealing with conflicting demands
- Experience facilitating meetings and completing minutes
- Experience of working within the NHS
- Experience of working in a front line position with the general public
Qualifications
Essential
- English GCSE Grade C or equivalent
- Competent user of Microsoft Office
Desirable
- ECDL Qualification
- Information Governance Training
Essential
Essential
- Must be able to visit wards and service areas across the whole hospital site
- Able to demonstrate that you are honest, reliable and trustworthy
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
