Job summary
The Data and Admin Manager will organise the management and treatment for patients with Intestinal Failure in England, the NHS has divided the country into a number of regions. Oxford University Hospitals NHS Foundation Trust (OUH) was awarded the tender to provide care for these patients across the Buckinghamshire, Oxfordshire and Berkshire region (BOB).
A key component of this post includes the collection of data across the region and the delivery of data to NHS England. The post holder must be IT literate, and an excellent communicator and team player.
Main duties of the job
The post holder will lead on development and coordination of the IT aspects of the service and associated projects. The role involves high levels of interaction with all members of the Multidisciplinary Team (MDT) to understand user requirements and specification, including improvements to standard requirements, and providing adaptive solutions to the needs of specific studies.
The post holder will be responsible for ensuring that the data systems meets information governance and data security requirements, and that confidentiality of our volunteers is maintained.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles
Oxford University Hospitals promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
Job description
Job responsibilities
General Administrative Duties
- Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation
- Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner.
Data and Performance Management
- Take a lead role in the clinical data management of the service.
- Manage access control and security of the database(s)
- Maintain and tailor databases and their associated application tools according to the needs of the team
- Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary.
- Implementing dataset reporting arrangements for all partners
- Produce data summaries and custom data exports at the request of the leads.
General
- Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.
- Investigate and co-ordinate responses to informal and formal patient complaints.
Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.
Job description
Job responsibilities
General Administrative Duties
- Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation
- Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner.
Data and Performance Management
- Take a lead role in the clinical data management of the service.
- Manage access control and security of the database(s)
- Maintain and tailor databases and their associated application tools according to the needs of the team
- Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary.
- Implementing dataset reporting arrangements for all partners
- Produce data summaries and custom data exports at the request of the leads.
General
- Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.
- Investigate and co-ordinate responses to informal and formal patient complaints.
Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.
Person Specification
Essential criteria
Essential
- MS office skills, powerpoint
- Minute taking
- High standard of spoken and written English
- Evidence of positive approach to working in complex environments
- Working with databases
- Capable of working with minimal supervision
Desirable
- NHS Experience
- Working with databases
- Working under pressure
Person Specification
Essential criteria
Essential
- MS office skills, powerpoint
- Minute taking
- High standard of spoken and written English
- Evidence of positive approach to working in complex environments
- Working with databases
- Capable of working with minimal supervision
Desirable
- NHS Experience
- Working with databases
- Working under pressure
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see
NHS Careers website (opens in a new window).
