Job summary
The post holder is responsible to the Medical Education Manager for managing and supporting medical education programmes within the Trust in the areas of Postgraduate Medical and the Education Centre. There are currently over 900 resident doctors in training, with 150 of them being in year 2 of the Foundation Programme.
The successful post holder will be responsible for the administration of the Year 2 Foundation Training Programme for Resident Doctors in Training and to support the Joint Foundation Year 1 and 2 Core Teaching.
Main duties of the job
The Medical Education Administrator will organise, advise, plan, manage and support the following areas of the training programme where relevant to that programme.
The post holder will also act as the Committee Administrator for the Foundation Education Governance Group.
The Medical Education Administrator will organise, support and participate in the bi-annual reviews and final annual review of training (ARCPs) for year 1 and year 2 foundation doctors.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
Job description
Job responsibilities
Provide details to Year 2 Foundation Training Programme for Resident Doctors in Training on:
- Educational onboarding/welcome programme
- Mandatory teaching
- Careers workshops and information
- Simulation Training
- Use of the eportfolio
- Mid Term and End of Year Assessments
- Teams platform and other educational portal
You will also Signpost doctors to information on:
- Study Leave
- Wellbeing
- Educational and clinical supervision
- Foundation Training Programme Directors and Royal College Tutors
- Employment and travel expenses
- Useful websites
- News, events and courses which may be of interest
Attend internal and external meetings as appropriate.
Joint Foundation Year 1 and 2 Core Teaching includes:
- To support the Friday core teaching known as Friday FELs Teaching
- To support the Psychiatry teaching
- Quality Assurance
- To act as the Committee Administrator for the Foundation Education Governance Group meetings held quarterly, for the agendas, minutes and action lists.
- To organise, support and participate in the bi-annual reviews and final annual review of training (ARCPs) for year 1 and year 2 foundation doctors
Job description
Job responsibilities
Provide details to Year 2 Foundation Training Programme for Resident Doctors in Training on:
- Educational onboarding/welcome programme
- Mandatory teaching
- Careers workshops and information
- Simulation Training
- Use of the eportfolio
- Mid Term and End of Year Assessments
- Teams platform and other educational portal
You will also Signpost doctors to information on:
- Study Leave
- Wellbeing
- Educational and clinical supervision
- Foundation Training Programme Directors and Royal College Tutors
- Employment and travel expenses
- Useful websites
- News, events and courses which may be of interest
Attend internal and external meetings as appropriate.
Joint Foundation Year 1 and 2 Core Teaching includes:
- To support the Friday core teaching known as Friday FELs Teaching
- To support the Psychiatry teaching
- Quality Assurance
- To act as the Committee Administrator for the Foundation Education Governance Group meetings held quarterly, for the agendas, minutes and action lists.
- To organise, support and participate in the bi-annual reviews and final annual review of training (ARCPs) for year 1 and year 2 foundation doctors
Person Specification
Education and Qualifications
Essential
- 3 A/T Levels (or equivalent) at Grade C or above
- GCSEs (or equivalent) in English and Maths at Grade C or above.
Experience
Essential
- Proven administrative experience
- Proven experience of working in a busy customer focused environment
Personal Skills
Essential
- Excellent communication skills both verbal and written. Standard written English in required.
- Able to provide, receive and forward on complex, sensitive and contentious information.
- Excellent interpersonal skills and ability to deal with a wide range of people including senior members in the Trust
- Excellent time management and organisational skills
- Excellent numeracy and literacy skills
- Excellent information management skills - both paper based and electronic
- Able to multi task
- Able to work in a team and independently and unsupervised
- Able to use initiative
- Able to work effectively under pressure
- Able to assimilate information and manage facts or situations, requiring analysis, interpretation, comparison or a range of options.
- Able to put forward suggestions for change
- Able to deal with frequent interruptions
- Able to travel to meetings off site
Desirable
- Knowledge of NHS and Higher Education Structures
- Knowledge of current medical education
Behavioural Skills
Essential
- To adhere to the vision and values of the Trust Vision and values - Oxford University Hospitals (ouh.nhs.uk)
- Able to adhere to the Trust's policies and procedures
Technical Skills
Essential
- Good Microsoft Office computer skills including Teams
Person Specification
Education and Qualifications
Essential
- 3 A/T Levels (or equivalent) at Grade C or above
- GCSEs (or equivalent) in English and Maths at Grade C or above.
Experience
Essential
- Proven administrative experience
- Proven experience of working in a busy customer focused environment
Personal Skills
Essential
- Excellent communication skills both verbal and written. Standard written English in required.
- Able to provide, receive and forward on complex, sensitive and contentious information.
- Excellent interpersonal skills and ability to deal with a wide range of people including senior members in the Trust
- Excellent time management and organisational skills
- Excellent numeracy and literacy skills
- Excellent information management skills - both paper based and electronic
- Able to multi task
- Able to work in a team and independently and unsupervised
- Able to use initiative
- Able to work effectively under pressure
- Able to assimilate information and manage facts or situations, requiring analysis, interpretation, comparison or a range of options.
- Able to put forward suggestions for change
- Able to deal with frequent interruptions
- Able to travel to meetings off site
Desirable
- Knowledge of NHS and Higher Education Structures
- Knowledge of current medical education
Behavioural Skills
Essential
- To adhere to the vision and values of the Trust Vision and values - Oxford University Hospitals (ouh.nhs.uk)
- Able to adhere to the Trust's policies and procedures
Technical Skills
Essential
- Good Microsoft Office computer skills including Teams
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
