Job summary
Are you passionate about making a positive impact in the healthcare industry? Do you thrive in a dynamic and compassionate environment? If so, we have exciting opportunities for you!
Our clinical support patient facing administration workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As a support to our clinical workforce within the Divisions you will play a crucial role in ensuring the smooth and efficient operation of our hospital wards.
Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.
Main duties of the job
We have adopted a centralised hiring process for administration roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.
This week are currently recruiting for the following Band 3 roles across the organisation:
- Lung Cancer Screening Service Administrator - 37.5 hours per week, 8 month FTC
When applying please:
- Include as much detail as possible in the application inc. qualifications, roles and responsibilities
- Include a supporting statement and showcase your skills and experience
- Specify if you have a strong desire to work in a certain department or role type
- Let us know if you want full time or part time work
Shortlisting will be carried out on: W/C 28 July 2025
The interview date for successful candidates will be: A/C 4th August 2025
Together, we can add invaluable support to our patients and their families, ensuring they receive the best care possible.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.
We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.
These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.
In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles
Oxford University Hospitals promotes a safe, respectful hiring environment.
If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.
Job description
Job responsibilities
An exciting opportunity to be a part of our lung cancer screening program team has arisen for an organised computer literate person, who is friendly and compassionate. The service offers a lung cancer screen to all 55 -74 year old current or previous smokers, a screen constitutes screening phone call, an appointment with the nurse and if required a low dose CT scan.
The role is busy and varied requiring good time management and prioritising skills. We can offer hybrid working with a combination of on site working (mobile vans, office space at Cowley Unipart house) as well as some at home working, this will require flexibility from the successful candidate.
This role offers variation of tasks including clerical, administrative and participant facing reception and telephone work. Tasks would include receiving and handling of phone calls and emails from service users, managing appointments and DNAs. Using the hospital and radiology computer systems for requesting scans, booking appointments and sending appointment and report letters. The role also requires assisting the radiographer greeting and arriving participants, bringing patients through to the CT scanner, preparing them for their scan, and being a chaperone when required.
The service has a multidiscipline team with a range of clinical and administrative staff, this role would be required to work with and provide administrative support to the whole team.
Duties:
1. Introduce and welcome patients in the waiting area, confirming their identity according to the Trust Policy.
2. To be comfortable working with a range of different patients.
3. To exercise discretion and maintain patient confidentiality.
4. Maintain the patients dignity and privacy at all times.
5. To demonstrate good communication skills when dealing with patients, relatives and members of the Multidisciplinary Team, utilising sensitivity, empathy and the ability to manage conflict.
6. Act as a patients escort taking them to the changing rooms, preparing them for the examination.
7. To assist with patient moving and handling and equipment moving, using correct methods and equipment as required (as per Manual Handling Policy).
8. To undertake Mandatory Training as required by the Trust, to develop and increase skills, to improve the service to the public.
9. Responsible for the accurate booking in of patients, in addition to amending data where appropriate, using the Radiology Information System (RIS), the Electronic Patient Record (EPR) and Nelson + software.
10. To cover staff annual leave/absence which may require cross site working.
Job description
Job responsibilities
An exciting opportunity to be a part of our lung cancer screening program team has arisen for an organised computer literate person, who is friendly and compassionate. The service offers a lung cancer screen to all 55 -74 year old current or previous smokers, a screen constitutes screening phone call, an appointment with the nurse and if required a low dose CT scan.
The role is busy and varied requiring good time management and prioritising skills. We can offer hybrid working with a combination of on site working (mobile vans, office space at Cowley Unipart house) as well as some at home working, this will require flexibility from the successful candidate.
This role offers variation of tasks including clerical, administrative and participant facing reception and telephone work. Tasks would include receiving and handling of phone calls and emails from service users, managing appointments and DNAs. Using the hospital and radiology computer systems for requesting scans, booking appointments and sending appointment and report letters. The role also requires assisting the radiographer greeting and arriving participants, bringing patients through to the CT scanner, preparing them for their scan, and being a chaperone when required.
The service has a multidiscipline team with a range of clinical and administrative staff, this role would be required to work with and provide administrative support to the whole team.
Duties:
1. Introduce and welcome patients in the waiting area, confirming their identity according to the Trust Policy.
2. To be comfortable working with a range of different patients.
3. To exercise discretion and maintain patient confidentiality.
4. Maintain the patients dignity and privacy at all times.
5. To demonstrate good communication skills when dealing with patients, relatives and members of the Multidisciplinary Team, utilising sensitivity, empathy and the ability to manage conflict.
6. Act as a patients escort taking them to the changing rooms, preparing them for the examination.
7. To assist with patient moving and handling and equipment moving, using correct methods and equipment as required (as per Manual Handling Policy).
8. To undertake Mandatory Training as required by the Trust, to develop and increase skills, to improve the service to the public.
9. Responsible for the accurate booking in of patients, in addition to amending data where appropriate, using the Radiology Information System (RIS), the Electronic Patient Record (EPR) and Nelson + software.
10. To cover staff annual leave/absence which may require cross site working.
Person Specification
Qualifications
Essential
- GCSE or equivalent in English and Maths, grades A-C
- Hold UK Driving Licence and has access to own vehicle
Communication Skills
Essential
- Excellent customer care and communication
- Ability to adapt communication style as required
Experience
Essential
- MS office and applications (including Word, Excel and Outlook)
- Previous Administration experience
Desirable
- Evidence of working in the NHS/health care
Person Specification
Qualifications
Essential
- GCSE or equivalent in English and Maths, grades A-C
- Hold UK Driving Licence and has access to own vehicle
Communication Skills
Essential
- Excellent customer care and communication
- Ability to adapt communication style as required
Experience
Essential
- MS office and applications (including Word, Excel and Outlook)
- Previous Administration experience
Desirable
- Evidence of working in the NHS/health care
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
