Go back
Oxford University Hospitals NHS Foundation Trust

Recruitment Assistant

The closing date is 28 May 2025

Apply for this job

Job summary

We are #OneTeamOneOUH

Are you passionate about making a difference in the NHS? Do you excel in Estates support services tasks and thrive in dynamic environments? If so, we have exciting opportunities for you!

Within our Trust, we are committed to providing exceptional healthcare services to our community. As a cornerstone of the UK's healthcare system, we strive for excellence in every aspect of our operations. Join us in our mission to support and enhance our healthcare services.

Our Estates workforce is vital to our organisation, without them our front-line Doctors, Nurses and Allied Health Professional cannot deliver the excellent care to our patients we strive for. As an Estates staff within the Trust, you will play a crucial role in ensuring the smooth and efficient operation of our Estates operations across the hospital.

Your efforts will directly contribute to the well-being and comfort of our patients, making you an integral part of their healthcare journey.

Main duties of the job

Centralised Recruitment:

We have adopted a centralised hiring process for Estates support roles in bands 2-3 and 4-5. This means you apply once and are considered for multiple positions within our organisation, saving time for both candidates and managers while accessing a broader talent pool.

This week are currently recruiting for the following Band 4 role across the organisation:

  1. Recruitment Assistant - 22.5 hours per week - Fixed Term until March 2026

Key Responsibilities:

  • Manage the recruitment process for recruitment via TRAC, our recruitment applicant Tracking System
  • Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
  • Work towards reducing our Time to Hire to help ease our staffing needs
  • Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH

A typical day in the General Recruitment Team:

  • Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
  • Attend a morning meeting with your Recruitment Coordinator regarding priorities for the day
  • Respond to email queries from stakeholders in a timely manner
  • Answering the phone and dealing with phone queries
  • Advertise roles via TRAC and NHSJobs
  • Sending out conditional offers of employment
  • Make Certifiocate of sponsorship applications
  • Process candidates pre-employment checks in line with the NHS Checks Standard

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Details

Date posted

15 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum / Pro Rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

321-CENT-7215358-B4

Job locations

OUH @ Cowley

Garsington Road

Oxford

OX3 9RD


Job description

Job responsibilities

We are looking for a Recruitment Assistant to work on general recruitment and onboarding. Previous experience within recruitment and or a similar role is desired but full training is provided. You will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective recruitment service across our organisation. The Recruitment Team supports the recruitment and safe on-boarding of staff into the Trust and this role will specialise in general staffing recruitment.This role will see you working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates and Internal teams. You will play a pivotal role in all day-to-day recruitment administration activities.

Care to join us...? #OneTeamOneOUH

Job description

Job responsibilities

We are looking for a Recruitment Assistant to work on general recruitment and onboarding. Previous experience within recruitment and or a similar role is desired but full training is provided. You will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective recruitment service across our organisation. The Recruitment Team supports the recruitment and safe on-boarding of staff into the Trust and this role will specialise in general staffing recruitment.This role will see you working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates and Internal teams. You will play a pivotal role in all day-to-day recruitment administration activities.

Care to join us...? #OneTeamOneOUH

Person Specification

Eligibility

Essential

  • Educated to GCSE or equivalent.
  • Administration experience in a customer-facing role.
  • Knowledge or use of TRAC and ESR
  • Microsoft Office skills

Desirable

  • Certificate in Personnel Practice/CIPD.
  • Previous experience of working in a recruitment office, dealing with high volume recruitment.
  • Previous experience of providing advice on HR policies.
  • Previous experience of working in a healthcare setting.
Person Specification

Eligibility

Essential

  • Educated to GCSE or equivalent.
  • Administration experience in a customer-facing role.
  • Knowledge or use of TRAC and ESR
  • Microsoft Office skills

Desirable

  • Certificate in Personnel Practice/CIPD.
  • Previous experience of working in a recruitment office, dealing with high volume recruitment.
  • Previous experience of providing advice on HR policies.
  • Previous experience of working in a healthcare setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

OUH @ Cowley

Garsington Road

Oxford

OX3 9RD


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

OUH @ Cowley

Garsington Road

Oxford

OX3 9RD


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Resourcing Team Leader

Dhishanth Benolin

benolin.dhishanth@ouh.nhs.uk

Details

Date posted

15 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum / Pro Rata

Contract

Fixed term

Duration

9 months

Working pattern

Part-time

Reference number

321-CENT-7215358-B4

Job locations

OUH @ Cowley

Garsington Road

Oxford

OX3 9RD


Supporting documents

Privacy notice

Oxford University Hospitals NHS Foundation Trust's privacy notice (opens in a new tab)