Anaesthetic Administration Coordinator - Maternity Cover

Oxford University Hospitals NHS Foundation Trust

This job is now closed

Job summary

The post holder supports primarily the AnaestheticsDepartment.Working as part of the Anaesthetics Support and Administration team, the post holder will support the provision of a comprehensive, proactive,effectiveand efficient administrative function to all members of the Anaesthetics Department and the department's stakeholders. This requires the post holder to be adaptable to changing demands, have effective interpersonal, communication and data management skills.

Activities include cross-cover ofMaternity Outpatientsclinic management (managing bookings and liaising with theObstetrics Anaestheticsteam),uploadingand updatingmedicalrotas,taking meeting minutes and general administration duties that supports theAnaestheticsdepartmentto meet clinical and operational priorities.

The service workload complexity and intensity has increased in recent years, and it is imperative that the post holder is able to adapt to the changing demands.

Main duties of the job

See Job Description for details.

The successful candidate will assist the Anaesthetics Support Team Leader as part of the Anaesthetics Administration team to optimise administrative functions thereby contributing to the performance and care delivery of the Anaesthetics department.

You will also demonstrate positive attitude, resilience and possess strong written, software systems such as EPR and communication skills including minutes taking and proficiency in Microsoft 365 suite.

We invite applicants from individuals with strong technical, interpersonal and team-working skills who enjoys working in a busy environment, who has attention to details, is approachable and willing to engage with different ways to support the patient and staff experience as part of a caring, professional administrative team.

We look forward to your application and do contact Wilfred Johnson, Anaesthetics Team Leader at wilfred.johnson@ouh.nhs.uk or Tel: 01865 221401 for more information or informal visit.

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence, and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

In 2023NHS England launched its first sexual safety charter, and our Trust proudly signed it. We pledge zero tolerance for inappropriate sexual behaviour and commit to the ten core principles

Oxford University Hospitals promotes a safe, respectful hiring environment.

If you want to make a difference with us, come and join our team. Together, we will uphold the highest standards of care and professionalism.

Date posted

27 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per annum pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

321-CSS-7072013-B4

Job locations

John Radcliffe Hospital

Oxford

OX3 9DU

Job description

Job responsibilities

To provide comprehensive, proactive, effective and efficient administrative function to all members of the Anaesthetics Department and the departments stakeholders ensuring that there are always effective administrative systems and procedures in place.

See Attached Job description for more details

Job description

Job responsibilities

See Attached Job description for more details

Person Specification

Education and Qualifications

Essential

Good standard of Education with a minimum of 5 'C' grade GCSE's(incl. English Language and Maths)
NVQ Level 3 or equivalent NHS administrative experience
Competence in use of and development of differentcomputer software packagesincluding Microsoft 365

Desirable

Microsoft 365 Suite Qualification

Experience and Skills

Essential

Proven experience within an administrative role
Experience of working with the general public
Evidence of a positive approach to working in complex environments
Experience of setting and maintaining work standards
Methodical, conscientious & reliable
Experience of managing complex staff rotas.
Experience of managing IT systems and processes.

Desirable

Previous NHS experience
EPR Trained
Experience of rota systems - i.e. CLW, MediRota, Health Roster

Specific Aptitude and Abilities

Essential

Strong Computer Skills
Competent e-mail user
Experience of dealing with tight deadlines and targets.
Highly organised and able to coordinate and prioritise own workload independently
Ability to complete complex tasks simultaneously
Professional attitude to work
Ability to work effectivelyas part of a team

Desirable

Familiarity with NHS performance targets

Interpersonal Skills/ Communication Skills

Essential

Excellent interpersonal and diplomatic communicationskills (verbal and written)
Excellent telephone manner
Able deal with sensitive information.
Ability to cope effectively under pressure
Attention to detail
Experience of dealing with stressed/upset individuals in an empathetic manner.
Ability to overcome communication barriers
Ability to adapt to rapidly changing demands and expectations.
Ability to use own initiative and act quickly and decisively

Desirable

Evidence of interacting with a wide range of people

Person Specification

Education and Qualifications

Essential

Good standard of Education with a minimum of 5 'C' grade GCSE's(incl. English Language and Maths)
NVQ Level 3 or equivalent NHS administrative experience
Competence in use of and development of differentcomputer software packagesincluding Microsoft 365

Desirable

Microsoft 365 Suite Qualification

Experience and Skills

Essential

Proven experience within an administrative role
Experience of working with the general public
Evidence of a positive approach to working in complex environments
Experience of setting and maintaining work standards
Methodical, conscientious & reliable
Experience of managing complex staff rotas.
Experience of managing IT systems and processes.

Desirable

Previous NHS experience
EPR Trained
Experience of rota systems - i.e. CLW, MediRota, Health Roster

Specific Aptitude and Abilities

Essential

Strong Computer Skills
Competent e-mail user
Experience of dealing with tight deadlines and targets.
Highly organised and able to coordinate and prioritise own workload independently
Ability to complete complex tasks simultaneously
Professional attitude to work
Ability to work effectivelyas part of a team

Desirable

Familiarity with NHS performance targets

Interpersonal Skills/ Communication Skills

Essential

Excellent interpersonal and diplomatic communicationskills (verbal and written)
Excellent telephone manner
Able deal with sensitive information.
Ability to cope effectively under pressure
Attention to detail
Experience of dealing with stressed/upset individuals in an empathetic manner.
Ability to overcome communication barriers
Ability to adapt to rapidly changing demands and expectations.
Ability to use own initiative and act quickly and decisively

Desirable

Evidence of interacting with a wide range of people

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.