Chief Operating Officer - Oxford Academic Health Partners (OAHP)

Job description

Job responsibilities

Principal Responsibilities

Working closely with the Director of OAHP, and the Chair of the OAHP Board, in developing and implementing OAHP strategy, taking the day-to-day lead on all aspects of OAHP objectives, and collaborations between Partners and with external stakeholders.

Leading operations including management of and accountability for the OAHP Office and the budget, ensuring that funds are brought in from the Partners and ensuring OUHs financial policies and procedures are met, personnel including HR functions, e.g. annual appraisal for Senior Programme Manager and providing any necessary emotional support in line with OUH values; seeking additional resources for specific work, programmes and projects from across the Partners as may be required and ensuring compliance with the host organisations policies and procedures.

Leading the development of the widest possible engagement with Partners, briefing the Director, the Chair and the OAHP Board appropriately. Providing specific and active support for priorities from individual partners, including, for example, the OUHs Secure Data Environment and Health Inequalities), the OHs and University of Oxfords engagement with the national Life Sciences Mission for Mental Health, and OBUs work on Nursing, Midwifery and AHPPS Workforce Development. Supporting the development of policies associated with these priorities that benefit patient care across the NHS partners and beyond.

Formulating five-year strategic plans for the Boards consideration, addressing uncertainty and prioritisations that may impact across OAHP partners.

Identifying knowledge nodes (and drawing on personal knowledge and experience) and opportunities for collaboration and negotiating support for initiatives that drive strategic alignment to deliver against the vision and purpose of OAHP.

Drawing on the work and resources of the rich NIHR infrastructure within the OAHP including two BRCs, the two CRFs, the Southampton-based Research Delivery Network (formerly CRN), the Oxford and Thames Valley ARC, and the HRC, and providing active support to the furthering of the activities of these bodies, including support for any application processes, e.g. the current Oxford Health NHS FT hosted Oxford and Thames Valley Applied Research Collaboration.

Ensuring continued oversight of and engagement with the Oxford Joint Research Office[1] following its formation in late 2022 in support of research activities and development and the translation of research to patient care across both the OUH and Oxford Health NHS FT.

Ensuring compliance: analysing information, monitoring performance, and reporting to the Department of Health in accordance with prevailing requirements.

Deputising for the Director as required and representing OAHP in discussions pertinent to project and contracts and agreements as needed including a joint working agreement for OAHP.

Overseeing communications including effective, regular updates for partners; development and maintenance of appropriate means of communications e.g., website and social media. Approving the procurement process for the appointment of Communications Support.

Working closely with the HIOTV Chief Executive, Chief Operating Officer, and senior team to support development, evaluation, and dissemination of innovation and translation of research facilitating and supporting an environment to evaluate technologies for implementation in the NHS.

Enabling the development of engagement across the BOB ICB with reference to Research and Innovation and impact on patient care working directly with the Chief Executive of Health Innovation Oxford and Thames Valley.

Active participation in relevant internal and external working groups/projects, including (as examples) the Oxford Health BRC Steering Group, the OBU Steering Group for the development of NMAHP Workforce and the Living Lab, services, and initiatives, convening and chairing meetings, advising, and mentoring colleagues, maintaining, and sharing personal networks etc.

Providing support, with the Director of OAHP, for the current AHSCs Directors and COOs group, working in support of the development of policies across the AHSCs and acting as a member of national AHSCs COO Group ensuring the OAHPs views and plans are represented accordingly.

Providing oversight of the OAHP registered charity #1174725, and accountable for delivering its objectives and complying with all and any reporting requirements.

OAHP relies on strong, collaborative relationships with a broad range of internal and external stakeholders across and within the five partner organisations and the local community through the BOB-ICS.

The COO will work closely with the OAHP Director and the Chair of the OAHOP Board to develop and sustain these links, to explore and initiate new links across a wider geography, and to achieve regular attendance at high level meetings for the exchange of information and the development and delivery of plans.

Relationships for the COO include:

Director of the OAHP this relationship is critical in determining the direction of the Strategic Plan and the delivery of the objectives as agreed by the Board.

Chairman of the OAHP Board the COO will provide support and briefing for the Chairman together with the Director, OAHP Board members and those in attendance including the Senior Programme Manager (as the Secretary to the Board).

In addition, the COO will work closely with the following:

HIOTV Chief Operating Officer and senior leadership team

Functional and senior leaders across all Partners, including the COOs and Executive Directors

NIHR organisations locally and the NIHR nationally NIHR BRCs, HRC, RDN, ARC

External funding bodies: Department of Health, Medical Research Council, and the Wellcome Trust; MHRA and the national Health Innovation Network

Other Academic Health Science Centres and similar groupings.

Members of the Buckinghamshire, Oxfordshire, and Berkshire West Integrated Care Board

The Person Specification (see also attached Person Specification)

Skills and experience:

Extensive knowledge of the academic/research/NHS environment, specifically in relation life sciences research, the life sciences industry, education, and translational research, innovation, external partnerships that foster external impact

Strategic management and planning, with the ability to present highly complex information to large/senior groups and empathy when working with smaller/functional teams

Creative thinker with demonstrated analytical and data driven decision making skills as well as an understanding of relationships between, for example, patient care, research, and education at national level.

Highly collaborative team player and leader with strong interpersonal skills who works well in a cross institutional environment. Sound organisational skills as well as the ability to direct and work effectively in a devolved management structure, to interface at all levels

Capable of delivering results by working with colleagues outside of formal reporting lines; leading and influencing, mentoring, supporting, and empowering, developing, and influencing as required, ability to deal with time pressure and deadlines

Significant expertise in communication and the ability to negotiate priorities within and between organisations and across multiple stakeholder groups to deliver collaborative initiatives

Postgraduate, qualified to at least Masters level with formal management qualification or significant operational and strategic experience and track record of implementing complex change management projects to develop or improve performance. Experience of delivering major projects within complex organisations, specifically the NHS and research or education settings is highly desirable

Judgements involving highly complex facts or situations, which require the analysis,

interpretation and comparison of a range of options.

Personal aptitude:

Responsive and operates with a high level of integrity; able to handle confidential and sensitive issues in an appropriate manner.

Ability to act with autonomy, ensuring the interests across the Partners and the OAHP are delivered

Inclusive, acting as a champion for diversity and commitment to developing diverse and inclusive teams that are motivated and inspired to work together to achieve a common objective

Ability to manage uncertainty and working with ambiguity, able to work autonomously and confident making sound decisions.

Structure for the OAHP

BOARD of OAHP

Chairman, Professor Sir Jonathan Montgomery

Director, Professor Keith Channon

Chief Operating Officer, VACANT

Senior Programme Manager, Megan Turmezei

Communications Support, Dan Richards Doran

[1] JRO consists of research management and governance teams from OUH, OH, OU and OBU

Person Specification

Experience

Essential

• Extensive knowledge of the academic/research/NHS environment, specifically in relation to life sciences research, the life sciences industry, education, and translational research, innovation, external partnerships that foster external impact
• Highly collaborative team player and leader with strong interpersonal skills who works well in a cross institutional environment. Sound organisational skills as well as the ability to direct and work effectively in a devolved management structure, to interface at all levels

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe Hospital

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)