Divisional Personal Assistant

Oxford University Hospitals NHS Foundation Trust

This job is now closed

Job summary

We are looking for an experienced Personal Assistant to join the Clinical Support Services (CSS) Divisional Management Team. CSS contains all the services which support the four hospital sites, including Pathology, Radiology, Anaesthetics, Critical Care, Resuscitation, Pharmacy, Psychological Medicine, Pain Management and Outpatients.

The primary focus of the role will be providing direct support to the Senior Divisional Management Team and enhancing the Team's effectiveness. This will include undertaking routine duties to a high standard, such as organising meetings and following up meeting actions, managing the complaints process and managing the Divisional management office. However, the postholder will also have the opportunity to undertake projects and complement the work within the Divisional Team on improving performance.

The role requires an enthusiastic and highly adaptable approach to working in a dynamic and demanding environment, maintaining confidentiality, and building excellent working relationships with key internal and external stakeholders.

Interested candidates are strongly encouraged to speak withthe Interim Divisional Director (ben.wright@ouh.nhs.uk).

Main duties of the job

The main skills required for the role are detailed in the attached "CSS Divisional Personal Assistant Personal Specification"

About us

The role will support the Divisional Director, Divisional Director of Operations, Divisional Director of Nursing and Divisional Medical Director. It will also support the wider CSS Divisional Management Team consisting of 14 individuals supporting HR, finance and governance functions.

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Date posted

23 December 2024

Pay scheme

Agenda for change

Band

Band 6

Salary

£37,338 to £44,962 a year Per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-CSS-6874457-B6

Job locations

John Radcliffe Hospital

Oxford

OX3 9DU

Job description

Job responsibilities

The main responsibilities of the role are detailed in the attached ""CSS Divisional Personal Assistant JD"

Job description

Job responsibilities

The main responsibilities of the role are detailed in the attached ""CSS Divisional Personal Assistant JD"

Person Specification

Essential

Essential

Desirable

Desirable

Essential and desirable

Essential

Essential criteria

Desirable

Desirable

Person Specification

Essential

Essential

Desirable

Desirable

Essential and desirable

Essential

Essential criteria

Desirable

Desirable

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information