Job summary
We are seeking a Recruitment Project Supervisor to join our fast-paced and dynamic team of Recruiters on a fixed term basis to support the recruitment of our new Theatre campaign.
The project will encompass the recruitment of a wide range of staff groups, including medical professionals, nursing staff, healthcare scientists, allied health professionals, and administrators. The successful individual will play a crucial role in ensuring that a diverse and skilled workforce is effectively recruited to meet the varied needs of our Theatre campaign, recruiting from both locally and internationally.
The role will need to ensure a professional, accurate, and customer-focussed service is provided to all stakeholders.
Within this role, you will be responsible for managing a small team of recruitment assistants and you will support them in successfully delivering a high-standard recruitment service.
In return, you can benefit from working within an amazing team who thrive on working together to achieve the common goal. You will have access to remote and flexible working options, as well as access to other benefits.
Care to join us...? #OneTeamOneOUH
Main duties of the job
- This role oversee the recruitment operations for the campaign, providing line management guidance and support to the recruitment administrators.
- Coordinating and lead daily morning team meetings to identify and action daily priorities.
- Ensure that recruitment activities remain on track to meet deadlines and conduct weekly activity reviews with each member of the team, utilising KPI information from TRAC reporting.
- Ensuring that all team interactions with stakeholders reflect the Trust's values and behaviours, addressing any behaviours that do not align with the Trust's expectations.
- Provide a swift, efficient, and effective recruitment service, delivering on the Trust Recruitment KPIs, and manage the recruitment team activity against these agreed KPIs.
- Champion value-based inclusive recruitment for all
- Ensure the team request Inter Authority Transfers/ STFs during the Recruitment process to ensure accurate salary and Continuous Service Dates on the contract
- Liaise with, IT, Occupational Health and Payroll effectively to ensure smooth running of on-boarding process.
- To assist in the prevention of illegal working by carrying out repeat checks against sponsorship of migrant workers within the Trust as required.
- Determine candidate visa eligibility in accordance with Home Office Immigration Rules and thereafter processing applications and payment for relevant Sponsorship using the Sponsor Management System (SMS)
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
Please refer to the full job description and person specification for more details. We look forward to receiving your application.
- To provide line management guidance and support to the recruitment team.
- To regularly update the recruitment team with employment changes.
- Ensure the Recruitment team are visible, supportive and continuously improve the service provided to stakeholders.
- To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between teams.
- To ensure all team interactions with stakeholders reflect the Trusts values and behaviours, challenging behaviours the Trust does not wish to see.
Recruitment
- Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPIs.
- Manage the recruitment team activity against the agreed KPIs.
- Champion value based recruitment for all staff and provide support as a value based interviewer.
- Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
- Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
- Produce performance reports for review meetings and attend to update on compliance against the KPIs.
- Using reports from TRAC, provide weekly statistics to the Divisions to help monitor progress and performance.
- Provide specialist and general advice to the Recruitment team, answer queries based on specialist knowledge of NHS check standards and employment legislation.
- As required, attend local and national Workforce, recruitment, TRAC and NHS jobs networking events & trainings, updating the team with the content on return.
- Introduce and attend national careers events, milk rounds and schools to promote medical careers at OUH. Liaise with Staff to ensure they support the promotion of vacancies.
- Social media administration and contributor for Trust Recruitment accounts (e.g. Facebook Group / Twitter), oversee accounts, respond to comments, engage with prospective candidates and contribute regularly.
- To provide full desk coverage in the absence of team members & peers; to support colleagues and other members of the team at particularly busy times
Job description
Job responsibilities
Please refer to the full job description and person specification for more details. We look forward to receiving your application.
- To provide line management guidance and support to the recruitment team.
- To regularly update the recruitment team with employment changes.
- Ensure the Recruitment team are visible, supportive and continuously improve the service provided to stakeholders.
- To act as a role model at all times, championing the Trusts values and continuously striving to improve the relationship between teams.
- To ensure all team interactions with stakeholders reflect the Trusts values and behaviours, challenging behaviours the Trust does not wish to see.
Recruitment
- Provide a quick, efficient and effective recruitment service, delivering on the Trust Recruitment KPIs.
- Manage the recruitment team activity against the agreed KPIs.
- Champion value based recruitment for all staff and provide support as a value based interviewer.
- Daily management of the TRAC dashboard ensuring all applicants are receiving regular updates and the daily tasks and queries are managed and answered.
- Conduct monthly data quality checks to ensure ESR is up to date and has no missing fields.
- Produce performance reports for review meetings and attend to update on compliance against the KPIs.
- Using reports from TRAC, provide weekly statistics to the Divisions to help monitor progress and performance.
- Provide specialist and general advice to the Recruitment team, answer queries based on specialist knowledge of NHS check standards and employment legislation.
- As required, attend local and national Workforce, recruitment, TRAC and NHS jobs networking events & trainings, updating the team with the content on return.
- Introduce and attend national careers events, milk rounds and schools to promote medical careers at OUH. Liaise with Staff to ensure they support the promotion of vacancies.
- Social media administration and contributor for Trust Recruitment accounts (e.g. Facebook Group / Twitter), oversee accounts, respond to comments, engage with prospective candidates and contribute regularly.
- To provide full desk coverage in the absence of team members & peers; to support colleagues and other members of the team at particularly busy times
Person Specification
Application Form
Essential
- oEducated to degree level or demonstrable equivalent level of experience
- oKnowledge of e-recruitment systems
- oDemonstrates working knowledge of current Human Resources policies and procedures.
Desirable
- Obtained / working towards CIPD5
Experience
Essential
- Experience of international recruitment campaigns
- Experience of pre-employment checks including Visas and Certificates of Sponsorships (COS),
- Managing processes against KPIs and ideally time to hire
- Experience in recruiting Medics as well as other staff groups
Person Specification
Application Form
Essential
- oEducated to degree level or demonstrable equivalent level of experience
- oKnowledge of e-recruitment systems
- oDemonstrates working knowledge of current Human Resources policies and procedures.
Desirable
- Obtained / working towards CIPD5
Experience
Essential
- Experience of international recruitment campaigns
- Experience of pre-employment checks including Visas and Certificates of Sponsorships (COS),
- Managing processes against KPIs and ideally time to hire
- Experience in recruiting Medics as well as other staff groups
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
