Recruitment Assistant

Oxford University Hospitals NHS Foundation Trust

The closing date is 17 November 2024

Job summary

We are looking for a Recruitment Assistant to work on our International recruitment. Previous experience within international recruitment and or a similar role is desired but full training is provided. You will need to be enthusiastic, proactive and organised to support the delivery of an efficient and effective international recruitment service across our organisation. The Recruitment Team supports the recruitment and safe on-boarding of staff into the Trust and this role will specialise in international recruitment.This role will see you working with a range of stakeholders including other Recruitment Assistants, Recruitment Coordinators, Hiring Managers, Candidates and Internal teams. You will play a pivotal role in all day-to-day recruitment administration activities.

Care to join us...? #OneTeamOneOUH

Main duties of the job

Manage the recruitment process for international recruitment via TRAC, our recruitment applicant Tracking System
Provide excellent customer service to our Hiring Managers by assisting them with their recruitment questions and queries within the division that you are working for
Work towards reducing our Time to Hire to help ease our staffing needs
Work as part of a team to deliver an excellent recruitment service to the organisation #OneTeamOneOUH

A typical day in the General Recruitment Team:

Working via TRAC to ensure vacancies are moved through the recruitment life-cycle in a timely manner
Attend a morning meeting with your Recruitment Coordinator regarding priorities for the day
Respond to email queries from stakeholders in a timely manner
Answering the phone and dealing with phone queries
Advertise roles via TRAC and NHSJobs
Sending out conditional offers of employment
Make COS applications
Process candidates pre-employment checks in line with the NHS Checks Standard

About us

Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury. For more information on OUH please view OUH At a Glance by OUHospitals - Issuu

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community.

We call this Delivering Compassionate Excellence and its focus is on our values of compassion, respect, learning, delivery, improvement and excellence.

These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via the OUH YouTube channel.

Date posted

01 November 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Per Annum / Pro Rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-CORP-6640831-B4-HID

Job locations

OUH @ Cowley

Garsington Road

Oxford

OX3 9RD

Job description

Job responsibilities

For a Detailed job description and main responsibilities please refer to the Job Description document attached.

Job description

Job responsibilities

For a Detailed job description and main responsibilities please refer to the Job Description document attached.

Person Specification

Application Form

Essential

Educated to GCSE level or equivalent.
Administration experience in a customer-facing role.
Use of Databases.

Desirable

Certificate in Personnel Practice/CIPD.
Microsoft Office Experience.
Previous experience of working in a recruitment office, dealing with high volume recruitment.
Previous experience of providing advice on HR policies.
Previous experience of working in a healthcare setting.

Person Specification

Application Form

Essential

Educated to GCSE level or equivalent.
Administration experience in a customer-facing role.
Use of Databases.

Desirable

Certificate in Personnel Practice/CIPD.
Microsoft Office Experience.
Previous experience of working in a recruitment office, dealing with high volume recruitment.
Previous experience of providing advice on HR policies.
Previous experience of working in a healthcare setting.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.