Job summary
Are you a HR Records Assistant, Payroll Administrator or Administrator seeking a new challenge?
We are looking for a HR Records Assistant to join our fast paced and dynamic HR Records Team which is part of the HR Department within Oxford University Hospitals Foundation Trust.
This successful candidate will join the team based in our Cowley office (Unipart House, Garsington, Oxford) which is situated just off the Oxford ring-road, easily commutable via public transport and has ample free parking available.
We are #OneTeamOne OUH
Main duties of the job
The primary responsibility of the HR Records Assistant position is to input data onto the systems to ensure accurate pay and HR information. The successful candidate will have experience in data input and will need to have attention to detail and be well organised. The main aspects of this role will include:
- Processing all employee payroll changes
- Resolving employee pay queries
- Assisting with employee benefit administration
- HR records management.
- Processing parental leave applications and advising employees on Agenda for Change terms and conditions in relation to pay.
This is a busy, fast paced office so you will need to have experience of working in a high volume administrative environment and the ability to deliver a high standard of customer care. A working knowledge of the Electronic Staff Record (ESR) is desirable but not essential as full training will be given.
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.
Job description
Job responsibilities
Job Summary:
To be the first contact for queries relating to pay and changes to terms and conditions of employment for staff within the Trust.
To maintain the HR record side of the ESR (Electronic Staff Record) ensuring accurate and timely payment of staff.
To liaise with the third party payroll provider to ensure that Trust policies and processes relating to pay are adhered to.
Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe.
To maintain data quality and participate in regular monitoring of quality in ESR.
To assist with the annual immigration checking of employees and the fixed term contracts processes.
To maintain electronic records and personal files held in the HR Department.
Job description
Job responsibilities
Job Summary:
To be the first contact for queries relating to pay and changes to terms and conditions of employment for staff within the Trust.
To maintain the HR record side of the ESR (Electronic Staff Record) ensuring accurate and timely payment of staff.
To liaise with the third party payroll provider to ensure that Trust policies and processes relating to pay are adhered to.
Advise on all terms and conditions of employment with regard to recruitment, ensuring that the procedures are carried out efficiently within the allotted timeframe.
To maintain data quality and participate in regular monitoring of quality in ESR.
To assist with the annual immigration checking of employees and the fixed term contracts processes.
To maintain electronic records and personal files held in the HR Department.
Person Specification
Qualifications
Essential
- Good general level of education - GCSE/NVQ or equivalent in English Language or appropriate administrative experience
Desirable
- Certificate in Personnel Practice or equivalent
Experience
Essential
- Experience of working with confidential, sensitive data
- Demonstrates ability to deliver high standard of customer care
- Experience of working in a fast-paced, busy HR or Payroll administration environment.
Desirable
- Previous experience of using ESR or similar database
- Immigration checking experience
- Experience of NHS T&C's - Agenda for Change and Medical
Personal Skills
Essential
- Demonstrates attention to detail Demonstrates good communication and interpersonal skills Demonstrates commitment to providing a good customer service Able to work under pressure and to tight deadlines. Demonstrates flexible approach to carrying out tasks Ability to self-manage, referring when appropriate. Ability to challenge and communicate with staff at all levels
Technical Skill
Essential
- Demonstrates ability to work with a new software package
- Computer literate with experience of working with the Microsoft Office package or equivalent. Good keyboard skills.
Desirable
- Ability to produce reports in Excel
Person Specification
Qualifications
Essential
- Good general level of education - GCSE/NVQ or equivalent in English Language or appropriate administrative experience
Desirable
- Certificate in Personnel Practice or equivalent
Experience
Essential
- Experience of working with confidential, sensitive data
- Demonstrates ability to deliver high standard of customer care
- Experience of working in a fast-paced, busy HR or Payroll administration environment.
Desirable
- Previous experience of using ESR or similar database
- Immigration checking experience
- Experience of NHS T&C's - Agenda for Change and Medical
Personal Skills
Essential
- Demonstrates attention to detail Demonstrates good communication and interpersonal skills Demonstrates commitment to providing a good customer service Able to work under pressure and to tight deadlines. Demonstrates flexible approach to carrying out tasks Ability to self-manage, referring when appropriate. Ability to challenge and communicate with staff at all levels
Technical Skill
Essential
- Demonstrates ability to work with a new software package
- Computer literate with experience of working with the Microsoft Office package or equivalent. Good keyboard skills.
Desirable
- Ability to produce reports in Excel
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
