Job summary
Job Ref: IM&TS 166a
Salary Scale: Band 4 (£25,147 - £27,596) depending on qualifications and experience
Hours: 37.50 per week - Fixed Term for 12 months.
The successful applicant will be responsible for ensuring new and existing staff are correctly registered onto the Care Identity Service (CIS) and are issued with a NHS CIS Smartcard in a timely manner. They will also be responsible for providing support and advice to managers on the Registration Authority (RA) process, ensuring robust identity checks are carried out for employees requiring access to NHS Care Identity Service (NHS CIS) applications and others.
Previous applicants need not apply
Main duties of the job
- To register staff and print and issue smartcards in accordance with Trust policies and procedures.
- To be familiar with and adhere to 'Registration Authorities Operational Process and Guidance' and 'Registration Authorities: Governance Arrangements for NHS Organisations'.
- To ensure identity for all users is checked to the required standard.
- To ensure all personal details are kept up to date in all systems relating to Registration Authority.
- To allocate the appropriate access to each user.
- To work with the HR team to ensure Smartcards are updated when staff roles change or when Smartcard access is to be removed.
- To work within the remit of the Data Protection Act in maintaining the confidentiality, integrity and availability of personal identifiable information
About us
Oxford University Hospitals NHS Foundation Trust is one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research.
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel
Job description
Job responsibilities
- To be responsible for ensuring new and existing staff are correctly registered onto the Care Identity Service (CIS) and are issued with a NHS CRS Smartcard in a timely manner.
- To provide support and advice to managers on the Registration Authority (RA) process, ensuring robust identity checks are carried out for employees requiring access to Care Identity Service (CIS) applications and others.
- To assist the Registration Authority Manager with the new technical solutions, Care Identity Service (CIS)and the Electronic Staff Record (ESR) Interface, ensuring new processes are put in place to enable the management of access control via a single point of entry.
- To implement and maintain the Registration Authority function help desk, ensuring queries are answered and resolved in a timely manner to all levels of staff, reporting issues to T. when required.
- To offer support and advice on the RA process to the HR team and managers within the Trust.
Please see attached Job Description and Person Specifications for further details.
Previous applicants need not apply.
Job description
Job responsibilities
- To be responsible for ensuring new and existing staff are correctly registered onto the Care Identity Service (CIS) and are issued with a NHS CRS Smartcard in a timely manner.
- To provide support and advice to managers on the Registration Authority (RA) process, ensuring robust identity checks are carried out for employees requiring access to Care Identity Service (CIS) applications and others.
- To assist the Registration Authority Manager with the new technical solutions, Care Identity Service (CIS)and the Electronic Staff Record (ESR) Interface, ensuring new processes are put in place to enable the management of access control via a single point of entry.
- To implement and maintain the Registration Authority function help desk, ensuring queries are answered and resolved in a timely manner to all levels of staff, reporting issues to T. when required.
- To offer support and advice on the RA process to the HR team and managers within the Trust.
Please see attached Job Description and Person Specifications for further details.
Previous applicants need not apply.
Person Specification
Education and Qualification
Essential
- Educated to "A" Level standard or equivalent.
Desirable
- A computer- science qualification.
Personal Attributes
Essential
- Willingness and ability to work flexible hours to facilitate registrations when necessary.
Desirable
- Willingness and ability to travel throughout the geographical area.
Knowledge and Experience
Essential
- Demonstrable experience of working with a variety of users at all levels within an organisation.
- Demonstrable experience of engaging with a variety of professionals across multiple organisation and varying environments
- Demonstrable experience of Microsoft Office skills (including Microsoft project).
- Knowledge of and experience in Support/IT role.
- Knowledge of NHS Trusts and their structures and management.
- Knowledge of Data Protection Act requirements
Skills and Abilities
Essential
- Proven organisational, planning and communication skills.
- Perform accurate and auditable data entry
- Ability to problem solve at point of contact with End- Users.
- Knowledge of ESR / RA systems
Person Specification
Education and Qualification
Essential
- Educated to "A" Level standard or equivalent.
Desirable
- A computer- science qualification.
Personal Attributes
Essential
- Willingness and ability to work flexible hours to facilitate registrations when necessary.
Desirable
- Willingness and ability to travel throughout the geographical area.
Knowledge and Experience
Essential
- Demonstrable experience of working with a variety of users at all levels within an organisation.
- Demonstrable experience of engaging with a variety of professionals across multiple organisation and varying environments
- Demonstrable experience of Microsoft Office skills (including Microsoft project).
- Knowledge of and experience in Support/IT role.
- Knowledge of NHS Trusts and their structures and management.
- Knowledge of Data Protection Act requirements
Skills and Abilities
Essential
- Proven organisational, planning and communication skills.
- Perform accurate and auditable data entry
- Ability to problem solve at point of contact with End- Users.
- Knowledge of ESR / RA systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
