Job summary
SUWON theatres are looking for an enthusiastic, proactive and highly motivated individual to join the team as an Admin Manager. The Admin Manager for SUWON Theatres will support the Operational Services Manager, who in conjunction with the Clinical Director and the Matron, are responsible for the operational management of Churchill, Horton and Women's Centre Theatres; due to multiple sites cross site cover and willingness to travel is essential. The post holder will take responsibility for ensuring the efficient and effective day to day running of the administration associated with SUWON Theatres.
Main duties of the job
This post will provide line management for the administrative team at the Horton and Women's centre site, supporting the Churchill in the absence of colleagues and have oversight of administrative and operational planning processes.
The post holder will provide leadership and contribute to the delivery of the Theatres performance indicators, supporting the Directorate to maintain financial balance, the development and implementation of service improvements and engaging with teams to ensure best quality care is provided.
About us
Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more here www.ouh.nhs.uk
The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.
Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel
Job description
Job responsibilities
- Ensure the effective operational management and day to day delivery of theatre activity supporting the Operational Services Manager (OSM), Matron and Clinical Director.
- Support the OSM and DOSM with the trust-wide implementation and ongoing management of 6-4-2 theatre planning processes including the development of an electronic rostering system.
- Work collaboratively with other services (including anaesthetics, surgical specialities and others) across the Trust maintaining effective working relationships to ensure efficient utilisation of resources.
- Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.
- Work with the DOSM to manage the recruitment and selection processes, and the training, of administrative staff within Theatres.
- Ensure that day to day administration cover is in place to support the departments; this will include the effective monitoring and management of annual leave and sickness to ensure appropriate levels of cover are maintained
Job description
Job responsibilities
- Ensure the effective operational management and day to day delivery of theatre activity supporting the Operational Services Manager (OSM), Matron and Clinical Director.
- Support the OSM and DOSM with the trust-wide implementation and ongoing management of 6-4-2 theatre planning processes including the development of an electronic rostering system.
- Work collaboratively with other services (including anaesthetics, surgical specialities and others) across the Trust maintaining effective working relationships to ensure efficient utilisation of resources.
- Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.
- Work with the DOSM to manage the recruitment and selection processes, and the training, of administrative staff within Theatres.
- Ensure that day to day administration cover is in place to support the departments; this will include the effective monitoring and management of annual leave and sickness to ensure appropriate levels of cover are maintained
Person Specification
Education/Qualifactions/Knowledge
Essential
- oRelevant management qualification or equivalent training/experience
- oEducated to degree level or equivalent relevant experience
- oEvidence of continuous professional development
- oAbility to prioritise and make things happen
- oEvidence of collating, analysing and interpreting information
- oFlexible in approach to work and the changing needs of the service and colleagues
Desirable
- oIT qualification
- oBroad understanding of the NHS and key policy issues that affect business performance
- oExperience completing audits
- oWorking knowledge of hospital computer systems including EPR, TIMS & e-roster
Person Specification
Education/Qualifactions/Knowledge
Essential
- oRelevant management qualification or equivalent training/experience
- oEducated to degree level or equivalent relevant experience
- oEvidence of continuous professional development
- oAbility to prioritise and make things happen
- oEvidence of collating, analysing and interpreting information
- oFlexible in approach to work and the changing needs of the service and colleagues
Desirable
- oIT qualification
- oBroad understanding of the NHS and key policy issues that affect business performance
- oExperience completing audits
- oWorking knowledge of hospital computer systems including EPR, TIMS & e-roster
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
