Maternity Data Integration Specialist

Job description

Job responsibilities

Team and data management

• Design and deliver the data platform and analytical outputs.
• Collaborate with key stakeholders and the data scientist to design and deliver a robust data platform, converting data into a structured SQL database.
• Ensure the development of analytical outputs that align with the objectives of the transformational project.
• Ensuring data quality and integrity is part of the design.
• Provide leadership and oversight of the data management activities within the project.
• Design, set-up and test new databases and suggest modifications where necessary.
• Have overall responsibility for ensuring that all databases within the project are compliant with appropriate regulatory requirements as appropriate.
• Be responsible for the accurate and timely entry of data into the database.
• Monitor data for consistency and acceptability using in-built checks.
• Raise any queries identified in a timely manner.
• Alert the project team to regular repeated queries and suggest solutions to improve accuracy.
• Prepare routine data management activity reports for the project team as required.
• Prepare data for analyses, presentations and publications as required and assist in the review of interim/final data listings.
• Maintain accurate records of data transfer. Be responsible for data exchanged and ensure this process is completed in accordance with current data protection legislation.
• Ensure data is appropriately anonymised in line with Trust policy and the approved use of data in the research project.
• Maintain awareness of the guidelines for data use, including advising on privacy impact protocols.
• Be responsible for the appropriate archiving of the data where necessary.

Development of documentation and procedures

• Guarantee the process is fully transferable to non-technical colleagues for ongoing maintenance.
• Develop and maintain comprehensive technical documentation, allowing the replication of the data management process in other areas as needed.
• Prepare and update Standard Operating Procedures for Data Management processes as required.
• Be responsible for development of procedures for the use of research servers.
• Develop and maintain tracking systems to monitor the flow of data and data queries.
• Prepare data management and data query plans.
• Develop and implement procedures for central data monitoring in order to provide efficient approaches to quality control through identification of missing data, protocol deviation and inconsistencies in the data.
• Write Data Management Manuals, in liaison with the project team.
• Maintain the library of study data and other records on research servers in compliance with regulatory requirements.

Education

• Develop and maintain knowledge of the regulatory aspects of data management for research and in particular the needs of studies run by Fetal Medicine.
• Provide training to project team as required.
• Develop and maintain a thorough knowledge of Good Clinical Practice standards in relation to data management in research and disseminate those standards throughout the fetal medicine unit.
• Complete training associated with trial protocols and standard operating procedures.
• Take responsibility for personal and professional development.

General

• Conduct clear and effective communication with all levels of staff within the Maternity department.
• Leverage experience in working across organizational boundaries, engaging with senior managerial and clinical staff.
• Demonstrate strong influencing skills, including effective written and oral communication abilities.
• Present information on detailed and complex technical subjects to individuals and groups not familiar with the subject matter.
• Provide training and technical support for the key areas covered by the post.
• Assist with quality assurance and audit exercises.
• Attend management meetings as necessary.
• Any other duties, appropriate to the grade of the post, as requested by Senior Staff and Project team.

Professional

• Be aware of and implement all Trust, University and Unit policies, procedures and guidelines.
• Always behave in a manner that is professional, positive and polite.
• Act always in a manner that supports equality and values diversity.
• Abide by legal requirements and statutory rules relating to practice.

General Conditions

Risk Management

The management of risk is the responsibility of everyone and will be achieved within a progressive, honest and open environment.

Staff will be provided with the necessary education, training and support to enable them to meet this responsibility.

Staff should be familiar with the

• Major Incident Policy
• Fire Policy
• Information governance

and should make themselves familiar with the local response plan and their role within that response.

Responsibilities to Health and Safety

The post holder is responsible for ensuring that all duties and responsibilities of this post are carried out in compliance with the Health & Safety at Work Act 1974, Statutory Regulations and Trust Policies and Procedures. This will be supported by the provision of training and specialist advice where required.

Infection Control

Infection Control is everyones responsibility. All staff, both clinical and non-clinical, are required to adhere to the Trusts Infection Prevention and Control Policies and make every effort to maintain high standards of infection control at all times thereby reducing the burden of Healthcare Associated Infections including MRSA.

All staff employed by OUH have the following key responsibilities:

• Staff must wash their hands or use alcohol gel on entry and exit from all clinical areas and/or between each patient contact.
• Staff members have a duty to attend mandatory infection control training provided for them by the Trust.
• Staff members who develop an infection (other than common colds and illness) that may be transmittable to patients have a duty to contact Occupational Health.

Child Protection

The post holder will endeavour at all times to uphold the rights of children and young people in accordance with the UN Convention Rights of the Child.

Safeguarding Children and Vulnerable Adults

The Trust is committed to safeguarding children and vulnerable adults throughout the organisation. As a member of the trust there is a duty to assist in protecting patients and their families from any form of harm when they are vulnerable.

Information Governance

All staff must complete annual information governance training. If you have a Trust email account this can be completed on-line, otherwise you must attend a classroom session. For further details, go to the Information Governance intranet site.

Data Quality

Data quality is a vital element of every member of staffs job role. Oxford University Hospitals recognises the importance of information in the provision of patient care and in reporting on its performance. Data quality is therefore crucial in ensuring complete, timely and accurate information is available in support of patient care, clinical governance, performance management, service planning, and financial and resource planning and performance.

All staff should ensure that they have read and understood the Trusts Data Quality Policy.

Person Specification

Essential

Essential

• Qualification and Education
• Knowledge and Experience
• Technical Expertise

Desirable

• People Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

Womens Centre, JR1

Headley Way

Oxford

OX3 9DU

Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)