Data and Admin Manager – Intestinal Failure

Oxford University Hospitals NHS Foundation Trust

Information:

This job is now closed

Job summary

To organise the management and treatment for patients with Intestinal Failure in England, the NHS has divided the country into a number of regions. Oxford University Hospitals NHS Foundation Trust (OUH) was awarded the tender to provide care for these patients across the Buckinghamshire, Oxfordshire and Berkshire region (BOB).

A key component of this post includes the collection of data across the region and the delivery of data to NHS England. The post holder must be IT literate, and an excellent communicator and team player.

Main duties of the job

The post holder will lead on development and coordination of the IT aspects of the service and associated projects. The role involves high levels of interaction with all members of the Multidisciplinary Team (MDT) to understand user requirements and specification, including improvements to standard requirements, and providing adaptive solutions to the needs of specific studies. They will be responsible for ensuring that the data systems meets information governance and data security requirements, and that confidentiality of our volunteers is maintained.

About us

Working for your organisation

Oxford University Hospitals NHS Foundation Trustis one of the largest NHS teaching trusts in the country. It provides a wide range of general and specialist clinical services and is a base for medical education, training and research. Find out more herewww.ouh.nhs.uk

The Trust comprises four hospitals - the John Radcliffe Hospital, Churchill Hospital and Nuffield Orthopaedic Centre in Headington and the Horton General Hospital in Banbury.

Our values, standards and behaviours define the quality of clinical care we offer and the professional relationships we make with our patients, colleagues and the wider community. We call thisDelivering Compassionate Excellenceand its focus is on our values of compassion, respect, learning, delivery, improvement and excellence. These values put patients at the heart of what we do and underpin the quality healthcare we would like for ourselves or a member of our family. Watch how we set out to deliver compassionate excellence via theOUH YouTube channel.

Date posted

01 February 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-SW2-6015268-B5-PUB

Job locations

John Radcliffe hospital

Headley Way, Headington,

Oxford

OX3 9DU


Job description

Job responsibilities

General Administrative Duties

Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation

Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner.

Data and Performance Management

Take a lead role in the clinical data management of the service.

Manage access control and security of the database(s)

Maintain and tailor databases and their associated application tools according to the needs of the team

Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary.

Implementing dataset reporting arrangements for all partners

Produce data summaries and custom data exports at the request of the leads.

General

Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.

Investigate and co-ordinate responses to informal and formal patient complaints.

Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Job description

Job responsibilities

General Administrative Duties

Coordinate various local and regional meetings. Compiling agendas and papers, and taking formal notes for circulation

Provide a high standard of general administrative support to the team, ensuring that tasks are carried out in a timely manner.

Data and Performance Management

Take a lead role in the clinical data management of the service.

Manage access control and security of the database(s)

Maintain and tailor databases and their associated application tools according to the needs of the team

Optimise the coordination of all data management and processing activities and to provide updates and training to the team where necessary.

Implementing dataset reporting arrangements for all partners

Produce data summaries and custom data exports at the request of the leads.

General

Report incidents using the Trust Incident reporting system and support the investigation, review and learning from incidents.

Investigate and co-ordinate responses to informal and formal patient complaints.

Job descriptions cannot be exhaustive and the post holder may be required to undertake other duties, which are broadly in line with the above key responsibilities.

Person Specification

IT skills

Essential

  • MS office skills, powerpoint
  • Minute taking
  • High standard of spoken and written English
  • Evidence of positive approach to working in complex environments
  • Working with databases
  • Capable of working with minimal supervision

Desirable

  • NHS Experience
  • Band 4 experience
  • Working with databases
  • Working under pressure
Person Specification

IT skills

Essential

  • MS office skills, powerpoint
  • Minute taking
  • High standard of spoken and written English
  • Evidence of positive approach to working in complex environments
  • Working with databases
  • Capable of working with minimal supervision

Desirable

  • NHS Experience
  • Band 4 experience
  • Working with databases
  • Working under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe hospital

Headley Way, Headington,

Oxford

OX3 9DU


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Oxford University Hospitals NHS Foundation Trust

Address

John Radcliffe hospital

Headley Way, Headington,

Oxford

OX3 9DU


Employer's website

https://www.ouh.nhs.uk/ (Opens in a new tab)


For questions about the job, contact:

Assistant Service Manager- Gastro and Hep

Ellie Considine

ellie.considine@ouh.nhs.uk

01865226326

Date posted

01 February 2024

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time

Reference number

321-SW2-6015268-B5-PUB

Job locations

John Radcliffe hospital

Headley Way, Headington,

Oxford

OX3 9DU


Supporting documents

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