Senior Undergraduate Administrator

Job summary

An opportunity has arisen for an Administrator to join our busy Undergraduate team within the Medical Education department at the Royal Derby Hospital, supporting the delivery of the University of Nottingham medical student examinations and curriculum.

You will play a vital role in the provision of undergraduate medical education, with the main focus of this role on medical student examinations, ensuring examinations are organised and delivered to strict timescales. You may also support delivery of the day to day curriculum, planning and creating complex timetables, bringing together a range of clinical activities.

The post will involve working directly with Clinicians, University staff and expert patients.

Flexibility is required to attend specific meetings and to adjust working hours during examination periods. On exam days, you will be expected to work longer days, covering the full duration of the exams, including morning checks and evening reset.

Please note that there are physical aspects to this role including the setting up and re-setting of rooms before and after exams and teaching sessions, including the movement of equipment including beds, couches, screens and chairs.

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.

Main duties of the job

The planning, co-ordination and day to day management of specific elements of the clinical curriculum and undergraduate examinations. This will include regular meetings with clinical teaching leads, clinical educators and University staff.

Responsible for supporting the delivery of medical student examinations, including preparation of exam paperwork, setting up for examination periods and supporting the co-ordination of the exams themselves.

Day to day support of medical students and supervision of an administration assistant is an expectation of this role.

Working closely with the Undergraduate Operational Co-ordinator and Undergraduate Examinations Co-ordinator, the post holder will administer parts of the clinical curriculum for all clinical attachments taking place within the Trust.

Work closely with members of clinical staff in the continued recruitment and support of patients for teaching and examinations.

We are looking for a motivated & enthusiastic individual with excellent planning and organisational skills, good attention to detail and strong communication skills.

Previous NHS or education administration experience would be advantageous as well as an understanding of the GMC Outcomes for Graduates.

Closing Date of Applications: 26June 2025

Interview Date: 17 July 2025

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Royal Derby Hospital

Uttoxeter Road

Derby

DE22 3NE

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Royal Derby Hospital

Uttoxeter Road

Derby

DE22 3NE

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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