Support Secretary

University Hospitals of Derby and Burton NHS Foundation Trust

The closing date is 05 December 2024

Job summary

The Dermatology Department at University Hospitals of Derby and Burton are seeking to recruit an experienced, highly organised support secretary to provide an efficient service to the Consultants, Nurses and the Medical secretary team.

This is a role based at Queens Hospital.

You will need to be an enthusiastic and motivated team player with excellent communication and problem solving skills.

You will require a high level of tact, diplomacy with the ability to prioritise your own workload effectively.

Main duties of the job

Provide administration support for the Secretarial/Administrative teams including filing, post distribution, diary management.
Collection and delivery of patient notes.
Liaising with other departments across the hospital.
Audio typing of clinical correspondence
Ability to work independently and as part of a team
Knowledge and familiarisation of medical terminology
Excellent organisational and communication skills
Knowledge of Word, Excel, Internet and email systems
Supporting the secretarial team during absence and sickness.

Closing Date: 5 December 2024Interview Date: 19 December 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, including both professional and leadership development
On-going support through every step of the way from recruitment to when you join our team and beyond.
A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

we see on average 4810 OP appointments per day.
We are the 4thbusiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.

Date posted

21 November 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year pro rata pa

Contract

Fixed term

Duration

12 months

Working pattern

Part-time

Reference number

320-MED-QHB-1487

Job locations

Queens Hospital Burton

Belvedere Road

Burton on Trent

DE13 0RB

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

If you are applying for an Internal Secondment, please ensure you have spoken to your line manager and have their support prior to your application. Please speak to the Recruitment Team if you have any questions.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

Job description

Job responsibilities

Person Specification

Skills and Knowledge

Essential

Good written Communication
Demonstrate Customer Service Skills & Experience
Demonstrate Admin Office Experience

Desirable

IT literacy - Experience of using IT systems and/or data input
Organisational skills
Telephone skills

Person Specification

Skills and Knowledge

Essential

Good written Communication
Demonstrate Customer Service Skills & Experience
Demonstrate Admin Office Experience

Desirable

IT literacy - Experience of using IT systems and/or data input
Organisational skills
Telephone skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.