Office Manager

Job summary

Part time post - 30 hours per week

An exciting opportunity has arisen for an Office Admin Manager to join our tier 3 plus service providing assessment and treatment for children with intellectual disabilities who pose additional challenges because of their complex behaviour.

The post holder will be responsible for the day to day administrative organisation of the team to ensure a smooth and efficient delivery of services.

This role includes but is not limited to, oversight and management of the referral process (Single Point of Entry), being a SystmOne Super User, analysing and reporting activity data, managing HealthRoster and ESR, record requesting, managing and archiving and administration support to a team of 12 clinicians.

There is also an expectation to organise, attend and minute meetings both internally and externally along with other admin staff and to manage telephone enquiries.

Main duties of the job

The successful post holder will possess a high level of organisational skills, be punctual and reliable.

They will need to be an effective communicator; evidenced by their excellent verbal and written skills. The post holder will be expected to manage other administration staff and monitor and delegate their work.

They will need to be adept at using a range of office software and develop and implement new administrative processes in response to service need. They will be responsible for the upkeep of various staff and non-clinical IT systems and for maintaining and ordering office supplies and equipment.

Closing date of applications: 24th September 2024

Interview date: 8th October 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

The Johnson Building

Locomotive Way

Derby

DE24 8PU

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

---

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

The Johnson Building

Locomotive Way

Derby

DE24 8PU

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

---