Cancer Centre Casenote Locator

University Hospitals of Derby and Burton NHS Foundation Trust

This job is now closed

Job summary

Provide routine clerical support within the Cancer Centre to ensure an effective and efficient service to all users. To include retrieval and filing of case notes, identify and filter case notes in accordance with Trust Policies, KPI's and departmental SOP's.

Main duties of the job

To locate, extract and dispatch case notes to wards, clinics, departments and other areas within agreed timeframes.
Unpacking and sorting case notes upon their return to the department in readiness for filing or redistribution.
Tracking case notes accurately via the department tracking system.
Filing of case notes and other documentation accurately in order to ensure prompt retrieval of information as required.
To sort and prepare the contents of case notes for cancer MDT's.
Search for and locate case notes when they are needed and are not in the health records department.
Communicate face to face, via telephone and email with service users and colleagues.
Prioritise workload according to urgency.
Identify duplicate registrations within the PAS and pass on to data corrections for resolution.
Review records for retention, destruction or possible archive in line with current department SOP's.
To highlight any issues regarding missing case notes or other outstanding issues to the MDT coordinators.
To liaise with off-site storage representatives where necessary in order to ensure timely delivery and collection of case notes.
Assist with training of new staff as required.
To contribute to the safety and security of the department ensuring compliance with Health and Safety regulations and departmental policies and procedures and escalating concerns requiring further advice

Closing date of applications: 6 June 2024

Interview date: 20 June 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

Development opportunities, both professional and leadership development
On-going support from recruitment to when you join our team and beyond.
Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

We see on average 4810 OP appointments a day.
We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
Our hospitals admit an average of 195 emergency patients daily.
Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
We are one of only 7 Trusts nationally with more than 50 operating theatres.
We carry out more than 140 elective procedures each working day.

Date posted

23 May 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year pa

Contract

Permanent

Working pattern

Full-time

Reference number

320-TWS-1524-A

Job locations

Royal Derby Hospital

Uttoxeter Road

Derby

DE22 3NE

Job description

Job responsibilities

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.

Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorshipImpacts of the changes to the UK immigration policy | NHS Employers

Job description

Job responsibilities

Person Specification

Essential

Ability to work as part of an effective team
GCSE/ O level standard in English or equivalent
Knowledge of the Data Protection Act and Caldicott principles in relation to the need for confidentiality in the handling of patient based information.
Excellent organisational and prioritisation skills
Standard keyboard skills
Lifting casenotes and pushing heavy trolleys/cages
Use of Trust IT systems

Person Specification

Essential

Ability to work as part of an effective team
GCSE/ O level standard in English or equivalent
Knowledge of the Data Protection Act and Caldicott principles in relation to the need for confidentiality in the handling of patient based information.
Excellent organisational and prioritisation skills
Standard keyboard skills
Lifting casenotes and pushing heavy trolleys/cages
Use of Trust IT systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.