Personal Assistant

Job summary

We are looking for a Personal Assistant to support members of the Senior Clinical and Management Team in the Derbyshire Pathology Business Unit based at the Chesterfield Royal Hospital site. The post holder will provide full senior secretarial and administrative support and oversee a small team of administrative staff in Derbyshire Pathology on the Chesterfield site.

You will be reliable and will possess exceptional organisational skills being used to working with senior colleagues in a busy environment, becoming an integral coordination point for the senior management team at the Chesterfield site of Derbyshire Pathology.

Experience as a Personal Assistant working in a busy setting is preferred, with the ability to multi-task. In addition, you will be required to arrange and attend formal meetings including the preparation and distribution of agendas, collation of papers, chasing of actions and transcribing of minutes.

You will also be able to demonstrate how you lead by example as you will be responsible for ensuring a consistent high level of quality in the actions of the administrative team members, to provide a robust administrative service.

Main duties of the job

Excellent interpersonal and communication skills are essential, as well as competence in the use of all forms of digital communication methods such as Microsoft Teams. You will liaise with a wide range of people from within Derbyshire Pathology and within the Trust as well as from other organisations and will be required to present a professional image to internal and external stakeholders working across our hospital sites. An understanding of confidentiality is key to this role.

You will often be the first point of contact for the senior management team activities and will be able to demonstrate excellent attention to detail, with experience and expertise in diary management (Microsoft Outlook and Microsoft Teams), combined with excellent IT skills and a professional telephone manner.

Having outstanding skills in customer care you will also ensure all matters relating to your work are dealt with in a timely manner to a high level of quality. The ability to prioritise workload and to work under pressure to meet tight deadlines is essential, with a focussed and professional attitude towards your work.

You should also have the capacity to be flexible and work as part of a wider team, committed to enhancing the performance and productivity of the team.

Closing date of applications: 16 April 2024

Interview date: 30 April 2024

About us

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In return we will offer:

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts:

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England - an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day - 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield

S44 5BL

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

University Hospitals of Derby and Burton NHS Foundation Trust

Address

Chesterfield Royal Hospital

Chesterfield

S44 5BL

Employer's website

https://www.uhdb.nhs.uk/ (Opens in a new tab)

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