Senior Payroll Officer

University Hospitals of Derby and Burton NHS FT


This job is now closed

Job overview

An opportunity has arisen in the Payroll Department for an enthusiastic, motivated individual to join our team as a Senior Payroll Officer, working a long side a team of 18 exceptional Payroll staff.

The Pay & Pensions Department provides the in house Payroll and Pension facility for over 12000 members of staff. We produce around 120,204 payslips per annum. This includes both weekly and monthly payrolls.

Our aim is to ensure all staff are paid correctly and deadlines are met and that information provide to employees and customer service is to the highest standards.

You will be required to action information and data provided by the Trust in electronic and manual form and in accordance with the Trust policies and procedures to ensure the provision of payment of salaries is accurate and that deadlines are achieved.

Main duties of the job

As a Senior Payroll Officer in the team, you will be responsible along with other Pay Clerks for a section of payroll and the day to day processing, inputting and calculation associated with providing an excellent payroll service. You will be required to ensure we comply with NHS National terms and conditions of service, Medical & Dental and the local Trust terms and conditions of employment. You will also be required to perform standard office/clerical duties on a daily basis including data input on a bespoke Payroll/HR system called ESR and Allocate E-Rostering System.

You will be expect to have a good working knowledge of payroll, including, PAYE, NI, SSP, SMP, there will also be on the job training available with support from colleagues. An online e-training course is available for the Payroll System ESR as well as offsite training days if appropriate.

About us

Key facts about our Trust:

  • Every day our hospitals see more than 4,000 outpatients
  • We see more Trauma & Orthopaedic outpatients than any other Trust over 3,300 per week
  • An average 860 patients are seen in A&E every day the 6th largest in the country
  • Our hospitals admit more than 220 emergency patients every day
  • We carry out more planned surgical operations than any other Trust in England with almost 50,000 operations taking place in our 52 operating theatres
  • We are one of only 5 Trusts nationally with more than 50 operating theatres
  • We carry out more than 300 elective procedures each working day
  • We employ 12,000 staff across our 5 hospital sites
  • We have a Director of Allied Health Professionals who is committed to provide leadership, progression and direction to AHPs

Previous payroll experience is essential - applicants who do not have the necessary experience need not apply.

Previous applicants need not apply.

Closing date: 9 May 2021

Interview date: 21 May 2021

Job description

Job responsibilities

It is vital that you are reliable, self-motivated, organised, have excellent communications, numerical and literate skills. You will be able to organise and prioritise your workload to ensure all the work is completed in conjunction with the deadlines.You should be able act on own initiative and have a mature attitude to work. Ideally you will have NHS, HMRC, ESR and National Terms and Conditions of Service and Medical and Dental knowledge and experience. Knowledge of Allocate E-Rostering and Giltbyte E-Expenses would be desirable.

  • To have full knowledge of all statutory regulations, payment and calculations relating to Payroll, keeping up to date with any changes, to ensure correct payment/ deductions are made to employees in line with legal requirements, and able to give advice, training and guidance to other team members.
  • To perform high level administration work which includes information and data provided by the Trust in electronic and manual form and in accordance with the Trust polices and procedures to ensure the provision of payment of salaries is accurate and that deadlinesare achieved.
  • To perform at a senior level in relation to pay, responsible for paying a specific varied group of staff in order to meet NHS Terms and Conditions and Trust terms and conditions of employment.
  • Liaise with external agencies such as Inland Revenue, Department of work and Pensions, Banks, Building Societies and Solicitors to provide information as required relating to employees pay in a timely and efficient manner.
  • Liaise with staff of all disciplines including Senior Managers on matters relating to pay promptly and efficiently ensuring a high standard of customer service and a professional image at all times.
  • Responsible for monitoring, recording and checking of overpayments to employees including calculations and ensuring correct administration procedures are adhered to.
  • Dealing with underpayments including calculating payments to be made by cheque and chaps ensuring this is reclaimed in the following months
  • To participate in Drop in Days and Staff Inductions to help employees discuss any queries they have regarding their pay.
  • To work on (MAPS) E-Rostering entering new starters, change of hours and terminations and perform general administrative duties required to ensure that MAPS is kept up to date and accurate.
  • Systematically following laid down procedures, ensuring that working practices and checking protocols are consistent with the requirements on internal and external agencies, meeting agreed quality standards.
  • To undertake the day to day tasks to assist the Payroll Team Leader and Manger with:-1. To ensure the accuracy in calculation and input.2. To ensure training and development of staff in relation to their personal objectives and development plans.3. Ability to process payments including running and printing basic reports including ESR (Discovery) and Excel4. Ability to upload data into ESR via Web-ADI (excel spreadsheet).5. The checking of sickness, maternity, Paternity, new starters, terminations, change of hours etc in order to meet the Trust standard.6. Liaise with HR colleagues when errors or omissions occur7. The preparation and entering of pay cancellations into ESR
  • To undertake any other duties which may be reasonably regarded as within the nature of the duties, responsibilities and grade of the post defined, subject to the proviso that appropriate training and support is given

Person Specification

Physical Skills


  • Good Keyboard and PC & Good Social Skills

Planning & Organisational


  • Planning workloads

Analytical & Judgemental Skill


  • Good Analytical, Numerical Skills

Knowledge & Experience


  • Pay Knowledge, Data Protection & Confidentiality


  • Acute setting demonstrable experience, HMRC ,ESR, Allocate, Giltbyte

Communication & Relationships


  • Establish and Maintain working relationships, Sensitive Information, Team Work

Tier 2 Certificate of Sponsorship

Applications from job seekers who require current Tier 2/skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website.

From 6 April 2017, Tier 2/skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants.

Employer details

Employer name

University Hospitals of Derby and Burton NHS FT


London Road Communtiy Hospital

London Road



Employer's website

Date posted

23 April 2021

Pay scheme

Agenda for change


Band 4


£21,892 to £24,157 a year



Working pattern


Reference number


Job locations

London Road Communtiy Hospital

London Road



Supporting documents

For help with your application, contact:

Miss Shar Tomlinson


If there's technical issues with the website, contact:



0300 330 1013

Outside UK:

+44 300 330 1013

Opening times:

Monday to Friday: 8am to 6pm

Saturday: 9am to 3pm

Closed Bank Holidays including Easter Sunday, Christmas Day, Boxing Day and New Year's Day.