Northumbria Healthcare NHS Foundation Trust

Ward Clerk

The closing date is 12 January 2026

Job summary

An exciting opportunity has arisen for an enthusiastic, motivated and organised individual to join our Ward Clerk team within the Surgical Directorate at North Tyneside General Hospital.

The post holder will provide an efficient and effective reception Service for our patients and staff.

This post is a permanent part time position, working over 3 days per week covering Saturday, Sunday and either Fridays or Mondays from 07:30-15:30.

On occasion, it may be necessary to cover Trust wide for service needs.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

To provide a competent and efficient reception service, acting as first point of contact on the telephone or face to face, for patients, visitors and other healthcare professionals.
To input data regarding all admissions, transfers and discharges onto Patient Administration System correctly.
To facilitate good communication with other wards and departments involved in patient care or ward/departmental functioning.
Respond to telephone and email queries in a time appropriate manner.
To work as a team member within the Ward Clerk team, with guidance from colleagues and the team lead as required.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Date posted

24 December 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pro rata per annum

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

319-7585751AZ-A

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Job description

Job responsibilities

Meet and greet patients at the departments reception desk, ensuring they are clerked in and out of the clinics appropriately using the PAS system.
Receive and make telephone calls to and from patients and staff, taking messages appropriately and dealing with queries accordingly.
Manage service electronic mail boxes for follow up appointments.
Manage departmental Stationary & Uniform ordering.
Computerised recording and registration of all patient data.
Support the upkeep and development of department information using information technology and word processing skills.
Undertake duties to cover for annual leave and sickness of other team members.

Job description

Job responsibilities

Meet and greet patients at the departments reception desk, ensuring they are clerked in and out of the clinics appropriately using the PAS system.
Receive and make telephone calls to and from patients and staff, taking messages appropriately and dealing with queries accordingly.
Manage service electronic mail boxes for follow up appointments.
Manage departmental Stationary & Uniform ordering.
Computerised recording and registration of all patient data.
Support the upkeep and development of department information using information technology and word processing skills.
Undertake duties to cover for annual leave and sickness of other team members.

Person Specification

Experience

Essential

Previous experience of office or reception experience
Computer literate
Understand Data Protection Act and the need for confidentiality.
Knowledge of Patient Administration System for admissions, transfers and discharges gained through in-house training and induction.

Desirable

Knowledge of software packages such as word and access/excel.
NVQ Customer Care

Person Specification

Experience

Essential

Previous experience of office or reception experience
Computer literate
Understand Data Protection Act and the need for confidentiality.
Knowledge of Patient Administration System for admissions, transfers and discharges gained through in-house training and induction.

Desirable

Knowledge of software packages such as word and access/excel.
NVQ Customer Care

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)