Job summary
We are looking for an enthusiastic and motivated individual to join our busy Secretarial team within the Surgical Directorate working Trust Wide. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support .
This post will be full time Monday to Friday and worked on flexi time (which can be explained further to the successful candidate). We also offer agile working.This will be working within the Plastics Team based at North Tyneside General Hospital. The successful candidates may be required to work elsewhere in the Trust.
Main duties of the job
To provide a full secretarial service to consultants and their teams.
To provide supervisor support to the other team members and support with there, rostering, return to works and daily management,
The successful candidate will provide transcription, administrative and secretarial support service to theteam. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
To report to Administration Manager.
Monitor workload capacity & administration. Line management & delegation of duties to band 2/3 team members. Training & development of B2/3 team members.
To take part in recruitment, induction, absence management, appraisal & performance management.
Personal assistant to 2 WTE Consultants, manage diaries, arrange/minute meetings, communication with GPs & patients. Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience). Effective utilisation of OP clinic capacity. Manage all patient journeys including target administration, GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs.
Job description
Job responsibilities
To report to Administration Manager.
Monitor workload capacity & administration. Line management & delegation of duties to band 2/3 team members. Training & development of B2/3 team members.
To take part in recruitment, induction, absence management, appraisal & performance management.
Personal assistant to 2 WTE Consultants, manage diaries, arrange/minute meetings, communication with GPs & patients. Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience). Effective utilisation of OP clinic capacity. Manage all patient journeys including target administration, GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs.
Person Specification
Qualifications
Essential
- A range of work procedures and practices are required with RSA Typewriting/Work processing Stage III or equivalent intermediate theoretical knowledge
- RSA III or OCR equivalent knowledge acquired through experience
- GCSE English Language Grade C or above (or equivalent qualification and / or experience)
- AMSPAR Diploma or equivalent experience
Desirable
Person Specification
Qualifications
Essential
- A range of work procedures and practices are required with RSA Typewriting/Work processing Stage III or equivalent intermediate theoretical knowledge
- RSA III or OCR equivalent knowledge acquired through experience
- GCSE English Language Grade C or above (or equivalent qualification and / or experience)
- AMSPAR Diploma or equivalent experience
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
