Business Unit Secretary

Northumbria Healthcare NHS Foundation Trust

The closing date is 21 April 2025

Job summary

We are looking for an efficient and motivated individual to join our Team as a Business Unit Support Secretary within the Child Health Directorate. Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the the Management and wider teams.

This post is part time 22.5 hours per week. Hours and days to be confirmed at interview.

The post base is advertised at North Tyneside General Hospital.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received.

Main duties of the job

The primary purpose of this role is to Support the Business Unit and Senior Management team within the Child Health Directorate with all administrative and clerical duties.

o Act up in absence of a Business Unit Secretary for periods of annual leave/short-term sickness absence. This may include additional days cover to support the needs of the service.

o Manage diaries, arrange/minute meetings, communication with GPs

o Typing & transcription of meetings, clinical & non-clinical documents.

o Ensure all Outsourcing tracking, documentation, administration and appointment processing is kept up to date and follow ups are completed appropriately.

o Resource management - ordering of supplies & equipment

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres.

We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Date posted

07 April 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,625 to £25,674 a year Pro rata, per annum

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

319-7111124LT

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Job description

Job responsibilities

To provide a high quality comprehensive secretarial and administrative support service to the Business Unit Secretaries and Senior Leadership team within the Child Health Business Unit.

Job description

Job responsibilities

To provide a high quality comprehensive secretarial and administrative support service to the Business Unit Secretaries and Senior Leadership team within the Child Health Business Unit.

Person Specification

Qualifications

Essential

Educated to GCSE (or equivalent) in English Language or equivalent knowledge
A recognised secretarial qualification to at least RSA 3 typing/word processing, audio skills and shorthand or equivalent experience

Experience and Knowledge

Desirable

Experience of working in the healthcare field, minimum of 3 years
Good knowledge of ESR, PAS, iProcurement and Enable systems
ECDL

Skills and Abilities

Essential

Experience of formal Minute taking and Committee work

Other Requirements

Essential

You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role

Person Specification

Qualifications

Essential

Educated to GCSE (or equivalent) in English Language or equivalent knowledge
A recognised secretarial qualification to at least RSA 3 typing/word processing, audio skills and shorthand or equivalent experience

Experience and Knowledge

Desirable

Experience of working in the healthcare field, minimum of 3 years
Good knowledge of ESR, PAS, iProcurement and Enable systems
ECDL

Skills and Abilities

Essential

Experience of formal Minute taking and Committee work

Other Requirements

Essential

You may also need to travel between Trust premises as required for the performance of your duties. You may also be expected to work at any of the trust sites. The Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.