Inventory Implementation Officer

Northumbria Healthcare NHS Foundation Trust

The closing date is 06 April 2025

Job summary

Northumbria Healthcare (NHFT) is proud to have been selected as one of the 20 Trusts within an NHS Supply Chain pilot for deployment of a best in-class Inventory Management System (IMS). The new IMS will enable NHFT to manage stock levels more effectively and efficiently, and support the long-term goal of tracing any product to any patient.

Are you wanting to advance you career in Inventory Management? Are you wanting to play a key role in the implementation of a best in-class IMS? If so, the below opportunity is exactly what you are looking for.

An exciting opportunity has arisen for an enthusiastic, motivated, and methodological individual to join the Procurement department as an Inventory Implementation Officer. The post holders' primary responsibility will be supporting and implementing the Trusts 2-year IMS roll out programme across it's multi-site geography within Northumbria.

The role will have a permanent base at North Tyneside General Hospital.

If you are successfully recruited into this post you will be required to commute between the Organisations Main Hospital sites and assist with implementation of the new inventory management solution (IMS) in line with the Trusts 2 year IMS roll out plan.

Please note we reserve the right to close this vacancy prior to the closing date once the required number of suitable applications have been received

Main duties of the job

The Inventory Implementation Officers will be responsible for the implementation and maintenance of an Inventory Management System across multiple disciplines and sites, focusing primarily on the IMS and Point of Care (PoC) roll-out of Theatres.

End user experience and customer service is at the forefront of the role and the Inventory Implementation Officers will be required to develop and maintain relationships with key stakeholders across the Trust which include, but are not limited to;

Clinical Staff

Information Services

Finance

Inventory Management

Procurement

As super-users of the system the Inventory Implementation Officers are expected to become 'experts' of the IMS offering advice to business as usual (BAU) staff and helping troubleshoot issues identified pre, during and post Go Live. 'End User training' will also form a key part of the role ensuring a smooth transition from current working practices to IMS related requirements.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.

Date posted

21 March 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Fixed term

Duration

11 months

Working pattern

Full-time, Flexible working

Reference number

319-7079645JN

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Job description

Job responsibilities

The Inventory Implementation Officer will play a critical role in supporting the implementation of a new Inventory Management System at Northumbria Healthcare Trust (NHCT).

NHCT has been selected by NHS Supply Chain as part of a national pilot to deploy a best-in-class inventory management and point of care solution to the Trust through a turnkey delivery model, enabled by best practice methodology, tools, and templates, that releases uncapped benefits to the Trust.

The IMS will be initially deployed to monitor the use of implants and consumables in General Theatres and will then subsequently be deployed across the rest of the Trust.

The new Inventory Management System will improve productivity, enable supply chain efficiency, and drive significant improvements to patients safety.

Due to the cross-functional nature of the project, the post holder will need to work and engage with key stakeholder from across the Trust including Inventory management, clinical, IT, information services and finance.

The role holder will play a key role in driving forward IMS implementation related activity, working within a team to ensure the project delivers the proposed benefits. Core activities include but are not limited to:

- Data collection, cleansing and analysis

- Product (implant & consumable) scanning and data correction

- Driving general activities within NHCT IMS implementation plan to enable go-live

The role holder will become a Trust subject matter expert and super-user of the new IMS system, responsible for managing and correcting any issues with the IMS system in the first instance, escalating issues as required.

Due to the in-hospital nature of the IMS deployment, the role holder will be required to be on-site with flexibility to travel across all four major hospital sites (North Tyneside, Wansbeck, NSECH, Hexham).

The role holder will work closely and build strong relationships with the eProcurement Systems team to ensure Trust IMS and P2P solutions are seamlessly interacting and working with each other.

The Inventory Implementation Officer will report to the IMS & S4S Implementation Lead and will be within a team of three Inventory Implementation Officers.

The Inventory Implementation Officer will:

- Support the IMS & S4S Implementation Lead with day-to-day implementation of IMS implementation deliverables.

- Work collaboratively across the team to deliver project tasks and support with ad hoc tasks as required.

- Support with preparation and capturing key actions or decisions during daily, weekly and monthly project meetings.

- Work collaboratively with delivery partners and suppliers.