Team Secretary

Northumbria Healthcare NHS Foundation Trust

This job is now closed

Job summary

We are looking for an enthusiastic and motivated individuals to join our Team as a Team Medical Secretary to support cross specialities within Child Health at North Tyneside General Hospital.

Applications are invited from suitably qualified and experienced candidates to join our busy administrative team to provide secretarial support to the Consultants and wider clinical teams.

Main duties of the job

Responsible to Lead Secretary

Act up in absence of Lead Secretary for periods of annual leave/short-term sickness absence

Provide comprehensive secretarial service to the Consultants within Child Health Business Unit. Manage diaries, arrange courses, arrange/minute meetings, communication with GPs & patients

Advanced typing & transcription of clinical & non-clinical documents (OCR 3 or equivalent qualification/experience)

Support effective utilisation of OP clinic capacity

Support management of all patient journeys including target administration e.g. GP referrals, 18 week RTT, Cancer 2ww, Typed communication to GPs

Support Lead Secretary with induction/training of new staff, sharing knowledge with colleagues

Resource management - ordering of supplies & equipment

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres.

We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.

Date posted

21 November 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year Pro Rata, Per Annum

Contract

Permanent

Working pattern

Full-time, Part-time, Job share, Flexible working

Reference number

319-6779489LT

Job locations

North Tyneside General Hospital

Rake Lane

North Shields

NE29 8NH

Job description

Job responsibilities

To provide a full secretarial service to the Child Health consultants and wider clinical teams.

The successful candidate will provide transcription, administrative and secretarial support service to the team. The post holder must be able to use own initiative, work under pressure, keep to strict deadlines and have excellent organisational, interpersonal and communication skills.

Knowledge of IT packages and their applications is essential. Support on the use of the G2 software package will be provided within the surgical directorate. ECDL and knowledge of PAS and previous experience of working within the healthcare environment would be desirable.

Job description

Job responsibilities

To provide a full secretarial service to the Child Health consultants and wider clinical teams.

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL
GCSE English Language grade C or above or equivalent qualification
AMSPAR Diploma (or equivalent experience)
Knowledge of Medical Terminology & procedures

Experience & Knowledge

Essential

IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc.,
Audio typing skills
Significant experience undertaking secretarial duties

Desirable

Medical Secretary Training

Skills & Abillities

Desirable

Experience in working in NHS

Person Specification

Qualifications

Essential

RSA 3/OCR or equivalent or relevant typing/word processing experience

Desirable

ECDL / advanced ECDL
GCSE English Language grade C or above or equivalent qualification
AMSPAR Diploma (or equivalent experience)
Knowledge of Medical Terminology & procedures

Experience & Knowledge

Essential

IT skills in the use of Microsoft products (Word, Excel etc) + NHS strategy services i.e. Pathology / X-ray / PAS etc.,
Audio typing skills
Significant experience undertaking secretarial duties

Desirable

Medical Secretary Training

Skills & Abillities

Desirable

Experience in working in NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.