Job summary
Northumbria Healthcare (NHFT) is proud to have been selected as one of the 20 Trusts within an NHS Supply Chain pilot for deployment of a best in-class Inventory Management System (IMS). The new IMS will enable NHFT to manage stock levels more effectively and efficiently, and support the long-term goal of tracing any product to any patient.
Are you wanting to advance you career in Inventory Management? Are you wanting to play a key role in the implementation of a best in-class IMS? If so, the below opportunity is exactly what you are looking for.
An exciting opportunity has arisen for 3 x enthusiastic, motivated, and methodological individuals to join the Procurement department as Inventory Implementation Officers. The post holders' primary responsibility will be supporting and implementing the Trusts 2-year IMS roll out programme across it's multi-site geography within Northumbria.
The 3 roles will have a permanent base at one of the below sites (and the candidates' preference will be determined at interview):
Northumbria Specialist Emergency Care Hospital
North Tyneside General Hospital
Wansbeck General Hospital
If you are successfully recruited into this post you will be required to commute between the three above sites and assist with implementation of the new inventory management solution (IMS) in line with the Trusts 2 year IMS roll out plan.
Sound good? Keep reading below to find out more........
Main duties of the job
The Inventory Implementation Officers will be responsible for the implementation and maintenance of an Inventory Management System across multiple disciplines and sites, focusing primarily on the IMS and Point of Care (PoC) roll-out of Theatres.
End user experience and customer service is at the forefront of the role and the Inventory Implementation Officers will be required to develop and maintain relationships with key stakeholders across the Trust which include, but are not limited to;
Clinical Staff
IT
Information Services
Finance
Inventory Management
Procurement
As super-users of the system the Inventory Implementation Officers are expected to become 'experts' of the IMS offering advice to business as usual (BAU) staff and helping troubleshoot issues identified pre, during and post Go Live. 'End User training' will also form a key part of the role ensuring a smooth transition from current working practices to IMS related requirements.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality - opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read 'applicant guidance notes' before submitting your application.
Job description
Job responsibilities
The Inventory Implementation Officer will play a critical role in supporting the implementation of a new Inventory Management System at Northumbria Healthcare Trust (NHCT).
NHCT has been selected by NHS Supply Chain as part of a national pilot to deploy a best-in-class inventory management and point of care solution to the Trust through a turnkey delivery model, enabled by best practice methodology, tools, and templates, that releases uncapped benefits to the Trust.
The IMS will be initially deployed to monitor the use of implants and consumables in General Theatres and will then subsequently be deployed across the rest of the Trust.
The new Inventory Management System will improve productivity, enable supply chain efficiency, and drive significant improvements to patients safety.
Due to the cross-functional nature of the project, the post holder will need to work and engage with key stakeholder from across the Trust including Inventory management, clinical, IT, information services and finance.
The role holder will play a key role in driving forward IMS implementation related activity, working within a team to ensure the project delivers the proposed benefits. Core activities include but are not limited to:
- Data collection, cleansing and analysis
- Product (implant & consumable) scanning and data correction
- Driving general activities within NHCT IMS implementation plan to enable go-live
The role holder will become a Trust subject matter expert and super-user of the new IMS system, responsible for managing and correcting any issues with the IMS system in the first instance, escalating issues as required.
Due to the in-hospital nature of the IMS deployment, the role holder will be required to be on-site with flexibility to travel across all four major hospital sites (North Tyneside, Wansbeck, NSECH, Hexham).
The role holder will work closely and build strong relationships with the eProcurement Systems team to ensure Trust IMS and P2P solutions are seamlessly interacting and working with each other.
The Inventory Implementation Officer will report to the IMS & S4S Implementation Lead and will be within a team of three Inventory Implementation Officers.
The Inventory Implementation Officer will:
- Support the IMS & S4S Implementation Lead with day-to-day implementation of IMS implementation deliverables.
- Work collaboratively across the team to deliver project tasks and support with ad hoc tasks as required.
- Support with preparation and capturing key actions or decisions during daily, weekly and monthly project meetings.
- Work collaboratively with delivery partners and suppliers.
Job description
Job responsibilities
The Inventory Implementation Officer will play a critical role in supporting the implementation of a new Inventory Management System at Northumbria Healthcare Trust (NHCT).
NHCT has been selected by NHS Supply Chain as part of a national pilot to deploy a best-in-class inventory management and point of care solution to the Trust through a turnkey delivery model, enabled by best practice methodology, tools, and templates, that releases uncapped benefits to the Trust.
The IMS will be initially deployed to monitor the use of implants and consumables in General Theatres and will then subsequently be deployed across the rest of the Trust.
The new Inventory Management System will improve productivity, enable supply chain efficiency, and drive significant improvements to patients safety.
Due to the cross-functional nature of the project, the post holder will need to work and engage with key stakeholder from across the Trust including Inventory management, clinical, IT, information services and finance.
The role holder will play a key role in driving forward IMS implementation related activity, working within a team to ensure the project delivers the proposed benefits. Core activities include but are not limited to:
- Data collection, cleansing and analysis
- Product (implant & consumable) scanning and data correction
- Driving general activities within NHCT IMS implementation plan to enable go-live
The role holder will become a Trust subject matter expert and super-user of the new IMS system, responsible for managing and correcting any issues with the IMS system in the first instance, escalating issues as required.
Due to the in-hospital nature of the IMS deployment, the role holder will be required to be on-site with flexibility to travel across all four major hospital sites (North Tyneside, Wansbeck, NSECH, Hexham).
The role holder will work closely and build strong relationships with the eProcurement Systems team to ensure Trust IMS and P2P solutions are seamlessly interacting and working with each other.
The Inventory Implementation Officer will report to the IMS & S4S Implementation Lead and will be within a team of three Inventory Implementation Officers.
The Inventory Implementation Officer will:
- Support the IMS & S4S Implementation Lead with day-to-day implementation of IMS implementation deliverables.
- Work collaboratively across the team to deliver project tasks and support with ad hoc tasks as required.
- Support with preparation and capturing key actions or decisions during daily, weekly and monthly project meetings.
- Work collaboratively with delivery partners and suppliers.
Person Specification
Qualifications
Essential
- Knowledge of professional purchasing principles acquired through vocational level 3 qualification or Chartered Institute of Purchasing and Supply (CIPS) Foundation, or equivalent experience
- Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to diploma level equivalent.
Desirable
- Knowledge of contract law acquired through short courses and experience
Person Specification
Qualifications
Essential
- Knowledge of professional purchasing principles acquired through vocational level 3 qualification or Chartered Institute of Purchasing and Supply (CIPS) Foundation, or equivalent experience
- Knowledge of administrative procedures, including specialised IT systems and project management, training knowledge, acquired through formal training or experience to diploma level equivalent.
Desirable
- Knowledge of contract law acquired through short courses and experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
