Job summary
It is an exciting time to join us here at Northumbria NHS Foundation Trust as we continue to develop and invest in our services as well as our staff. The Workforce Systems Department are responsible for the support, implementation and development of Trust wide rostering systems (using RLDatix software) for all staffing groups, ESR (Electronic Staff Record) system and Workforce Information/Reporting & Data Quality.
The team have a large programme of work with some key projects needing support. To support this programme of work we are looking for a full-time HR Systems Lead.
The post-holder will be assigned specific system responsibility against the needs of the programme, becoming the system lead and expert in their area. This will be fluid as we will constantly be evaluating against the current needs of the organisation to ensure that we continue to best support our ongoing service development and investment.
Main duties of the job
The location of these posts will be determined by the Trust requirements at the time of employment, we currently have resource requirements for both sides of the programme.
The post in addition to being the lead of a project/system will also cover tasks such as day to day maintenance, management and resolution of service issues, system testing, management of upgrades, training, data quality and audit.
The role is a mixture of working within the team based at Cobalt and working from home.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality opening a state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way!
Please read applicant guidance notes before submitting your application.
Job description
Job responsibilities
As part of the role the post holders will also be expected to cover below. Due to the fluidity of work, the below references supporting all Workforce Systems.
- To be responsible for the day to day operational administration and provide first line end-user support of workforce systems.
- To manage the day to day maintenance and functionality of the workforce systems and escalate any service issues accordingly to the appropriate bodies.
- To support the Team Manager in system testing and software upgrades and update training guides and documentation as a result.
- To support the team in the delivery and implementation programme including ad-hoc training and workshops.
- To ensure the quality and content of the data held within the workforce systems, and to provide accurate documentation, reporting and audits of the System.
- To interpret system information and provide/present reports to our management team and the Board.
Job description
Job responsibilities
As part of the role the post holders will also be expected to cover below. Due to the fluidity of work, the below references supporting all Workforce Systems.
- To be responsible for the day to day operational administration and provide first line end-user support of workforce systems.
- To manage the day to day maintenance and functionality of the workforce systems and escalate any service issues accordingly to the appropriate bodies.
- To support the Team Manager in system testing and software upgrades and update training guides and documentation as a result.
- To support the team in the delivery and implementation programme including ad-hoc training and workshops.
- To ensure the quality and content of the data held within the workforce systems, and to provide accurate documentation, reporting and audits of the System.
- To interpret system information and provide/present reports to our management team and the Board.
Person Specification
Qualifications
Essential
- Degree level qualification in relevant area of expertise or equivalent qualification or relevant experience.
Desirable
- IT related qualification.
Experience
Essential
- Detailed working knowledge of a HR/Workforce System and NHS Information gained within a similar role
- Thorough knowledge and experience of Microsoft Office packages in particular Excel and Word
- Knowledge of HR System reporting
- The ability to adapt computing skills to new software as required.
Desirable
- Detailed knowledge of Allocate (HealthRoster or HealthMedics)
- Experience of supervising others and managing a team.
Other
Essential
- It is an essential requirement of the role that the post holder has a valid driving licence and is either a car owner and able to use the car for work purposes, or has a Trust personal lease vehicle which may be used for the role. However, the Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role
Person Specification
Qualifications
Essential
- Degree level qualification in relevant area of expertise or equivalent qualification or relevant experience.
Desirable
- IT related qualification.
Experience
Essential
- Detailed working knowledge of a HR/Workforce System and NHS Information gained within a similar role
- Thorough knowledge and experience of Microsoft Office packages in particular Excel and Word
- Knowledge of HR System reporting
- The ability to adapt computing skills to new software as required.
Desirable
- Detailed knowledge of Allocate (HealthRoster or HealthMedics)
- Experience of supervising others and managing a team.
Other
Essential
- It is an essential requirement of the role that the post holder has a valid driving licence and is either a car owner and able to use the car for work purposes, or has a Trust personal lease vehicle which may be used for the role. However, the Trust would consider making reasonable adjustments to the role, if necessary, to enable a disabled person to undertake the role
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
