Oncology Day Unit Lead Team Secretary

Job summary

The Oncology Day Unit is looking to recruit an experienced lead secretary who can provide secretarial assistance to the Day Unit Managers and provide day to day management of the Oncology day unit ward clerks.

The lead secretary will be responsible for day to day management of the ward clerks providing support and act with compassionate and inclusive leadership in order to shape the creation of a collective leadership culture within the day units.

The secretary will provide support to the Unit Managers updating Health Roster, ESR, admin support. You will also be responsible for managing diaries, producing documents for staff such as HR letters and minute-taking meetings and ensuringstaff are aware of outstanding mandatory training and ensure staff adhere to completion as part of the Trust policy.

The secretaries will liaise with Human Resources advisor to arrange meetings when required and provide admin support to ensure all relevant letters are typed up and shared with unit managers prior to sending out. You will be required to arrange travel/accommodation on occasion for Day Unit Managers and other designated staff members as required.

Travel will be incorporated on a weekly basis moving between all ODU units to support the ward clerks and day unit managers. The units are based across Northumbria Healthcare, with the base of this post being Wansbeck General Hospital in Ashington, there is an expectation of frequent travel to Hexham, North Tyneside, Alnwick/Berwick ODU's.

Main duties of the job

To provide a comprehensive administrative support to the Oncology Day Unit; staff, patients and visitors.

The lead will have day to day line management responsibilities of the Oncology day unit ward clerks.

To provide secretarial support to the Oncology Day unit nursing staff. This will include managing Health Roster, ESR, Therefore, updating risk assessments, preparing HR meeting and typing up invite and outcome letters.

To facilitate good communication with other wards and departments involved in patient care or ward/departmental functioning

To provide a reception service on an ad-hoc basis covering as and when required for sickness and leave, acting as first point of contact.

To support the ODU Manager and nursing staff to ensure the efficient and timely delivery of care to a wide variety of cancer patients and their families.

To ensure clear channels of communication are maintained within the multi-disciplinary team and that the patient is kept well informed.

About us

We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, covering one of the largest geographical areas of any NHS trust in the country. Leading in innovation and quality opening a state of the art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. Do you want to work in one of the best performing NHS organisations in England? Work in an organisation that supports its staff and focuses on staff experience as much as it does the experience of its patients? You can live and breathe in an area that has the cleanest air, cost effective living, great nightlife, some of the best schools with a wealth of history available on your doorstep. Sound too good to be true? Well it isn't, this is what you get when you work for Northumbria Healthcare, this is the Northumbria Way! Please read applicant guidance notes before submitting your application.

Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Wansbeck General Hospital

Woodhorn Lane

Ashington

NE63 9JJ

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

Northumbria Healthcare NHS Foundation Trust

Address

Wansbeck General Hospital

Woodhorn Lane

Ashington

NE63 9JJ

Employer's website

https://www.northumbria.nhs.uk/ (Opens in a new tab)

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