Job summary
We are seeking a motivated and conscientious administrator to work within our fast-paced HR Staff Bank Team. The HR Staff Bank team play a pivotal role in the HR Team at Northumbria Healthcare, we are a small team who are responsible for the deployment of bank and agency workers. We support wards and departments across the Trust responding quickly to meet staffing demands caused by an increase in patient activity, staff holidays or illness.
The post will be based at Northumbria House, Cobalt Business Park but you may be required to work at other sites within the Trust. To meet the demands of the service, our office is open 365 days of the year. Our opening hours are Monday-Friday 8am-6pm and Saturday, Sunday and bank holidays between 08.30-10.30. There is a rota to ensure the office is manned and there is an expectation that you will work approx. 1 weekend in 4.
Main duties of the job
To provide a comprehensive flexible administrative Human Resources service to Bank Workers, Business Units and Agencies on queries relating to temporary staffing. To maintain computerised Human Resources Systems/Records and Databases.
Provision of a comprehensive administrative Human Resources Support service to approximately 6000 Bank Workers
Advise managers/staff of HR Staff Bank Policy and Agency Policy
Advise bank workers and managers on policies/procedures/external processes (e.g. WTD, Health at Work, Agency, Work Permits)
Resolve queries such as those relating to pay/vacancies.
Liaising with external agencies to seek staffing gaps
Set up interview arrangements i.e. collating and distributing information for the interview panel
Ensure appropriate compliance files from recruitment agencies inc health/DBS/professional registration/immigration clearances prior to commencement
Input data onto Human Resources computerised system
Assisting HR Advisors with comprehensive administrative support i.e. liaising with payroll, sickness, maternity and confirming dates for employment
Updating HR Managers /Advisors diaries / arranging meetings as required.
About us
We manage three major locality hospitals at North Tyneside, Wansbeck and Hexham, plus a number of smaller community hospitals and clinics from Tynemouth to Berwick on Tweed, in addition to our state-of-the-art Northumbria Specialist Emergency Care Hospital, the first of its kind in England. We also care for people in their homes and provide services from facilities in local communities such as health centres. We give people greater choice and control over their care to help them to live independently at home and avoid hospital admission where appropriate. High quality patient care is at the heart of everything we do and we strive to ensure every single patient and service user has an exceptional experience with us. We have one of the most extensive patient experience programmes of any trust in England.
Job description
Job responsibilities
To provide a comprehensive flexible administrative Human Resources service to Bank Workers, Business Units and Agencies on queries relating to temporary staffing. To maintain computerised Human Resources Systems/Records and Databases.
Provision of a comprehensive administrative Human Resources Support service to approximately 6000 Bank Workers
Advise managers/staff of HR Staff Bank Policy and Agency Policy
Advise bank workers and managers on policies/procedures/external processes (e.g. WTD, Health at Work, Agency, Work Permits)
Resolve queries such as those relating to pay/vacancies.
Liaising with external agencies to seek staffing gaps
Set up interview arrangements i.e. collating and distributing information for the interview panel
Ensure appropriate compliance files from recruitment agencies inc health/DBS/professional registration/immigration clearances prior to commencement
Input data onto Human Resources computerised system
Assisting HR Advisors with comprehensive administrative support i.e. liaising with payroll, sickness, maternity and confirming dates for employment
Updating HR Managers /Advisors diaries / arranging meetings as required
Job description
Job responsibilities
To provide a comprehensive flexible administrative Human Resources service to Bank Workers, Business Units and Agencies on queries relating to temporary staffing. To maintain computerised Human Resources Systems/Records and Databases.
Provision of a comprehensive administrative Human Resources Support service to approximately 6000 Bank Workers
Advise managers/staff of HR Staff Bank Policy and Agency Policy
Advise bank workers and managers on policies/procedures/external processes (e.g. WTD, Health at Work, Agency, Work Permits)
Resolve queries such as those relating to pay/vacancies.
Liaising with external agencies to seek staffing gaps
Set up interview arrangements i.e. collating and distributing information for the interview panel
Ensure appropriate compliance files from recruitment agencies inc health/DBS/professional registration/immigration clearances prior to commencement
Input data onto Human Resources computerised system
Assisting HR Advisors with comprehensive administrative support i.e. liaising with payroll, sickness, maternity and confirming dates for employment
Updating HR Managers /Advisors diaries / arranging meetings as required
Person Specification
Qualifications
Essential
- Level 3 qualification or equivalent,
- or an equivalent level of knowledge or experience e.g. and a sound working knowledge of software packages, specifically Microsoft Office (predominantly Word, Excel and Outlook)
Desirable
- CIPD level 3 qualification
Person Specification
Qualifications
Essential
- Level 3 qualification or equivalent,
- or an equivalent level of knowledge or experience e.g. and a sound working knowledge of software packages, specifically Microsoft Office (predominantly Word, Excel and Outlook)
Desirable
- CIPD level 3 qualification
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
