Job summary
An exciting opportunity has arisen for a dynamic individual to join our Strategy & Transformation team as a Project Facilitator.
We are looking for an organised, enthusiastic individual who is self-motivated and also enjoys working in a team.
The role of the Project Facilitator is part of a corporate team of project, programme and service improvement managers, who have the responsibility for leading the Trust's priority strategic and transformational change initiatives.
The proposed interview date is : 28th February
Main duties of the job
The post holder will be accountable for successful delivery in a number of work areas.
The Project Facilitator will support the delivery of key sustainability and transformation projects, facilitating and monitor progress to ensure delivery of value for money and effective and sustainable improvements for patients and staff.
The Project Facilitator will work with, and practically support, key stakeholders in the implementation of change projects, financial sustainability and quality improvement initiatives, in setting up structures, documentation and reporting.
In addition to basic project management skills the Project Facilitator will be able to collect, interrogate and interpret data and complex information and communicate resulting recommendations in a structured and succinct manner to a range of stakeholders.
About us
Gloucestershire Hospitals is one of the largest hospital trusts in England serving a diverse population of almost 620,000 people. We provide acute hospital services from two large district general hospitals, Cheltenham General Hospital and Gloucestershire Royal Hospital. Maternity Services are also provided at Stroud Maternity Hospital.
Our people are at the heart of what we do. Our workforce is almost 9,000 strong and our caring and dedicated staff are recognised as providing good and outstanding patient-centred care across a range of clinical areas. We also have exceptional teams of professional services staff underpinning our vision every step of the way.
Job description
Job responsibilities
- To work with the Programme Manager and other Programme and Project Managers to develop relationships with key stakeholders and operational teams to facilitate and support the delivery of new and improved working practices in accordance with project and change management principles and service improvement methodologies.
- To support operational teams in ensuring productivity , sustainability and quality initiatives and improvements are adopted across the Trust.
- To work closely with sponsors using our documentation, processes, governance and reporting.
- To work closely with the Programme and Project Managers on change and improvement initiatives related to improving efficiency and productivity in all areas, taking the lead where appropriate.
- To act as a resource for operational teams as directed by the Programme Manager, providing advice and guidance on all productivity, utilisation & sustainability initiatives in regards to process, tracking, reporting, planning and analysis.
- To support key stakeholders and Programme Managers with the planning, monitoring and tracking of productivity & sustainability initiatives, and support with the reporting of performance against project plans.
- To lead on sharing success and key messages trust-wide through the use of effective communications.
- To participate in the evaluation of all aspects of workstreams within the programme of work.
- To support the Programme Manager in challenging current practice and encouraging teams to identify opportunities for improvement, utilising data and NHS Benchmarking tools such as NHSIs Model Hospital and the NHS Benchmarking Network.
- To communicate effectively and build relationships with all key stakeholders and promote the benefits of the Trusts improvement approach.
- To work closely and collaboratively with the Programme Managers, Project Managers, Data and Benchmarking Analysts and Administrators within and external to the Programme team.
- To proactively review and analyse data and information, identifying project issues and escalating as required when plans are deviating away from target and suggesting recommendations for possible action.
- To provide information and data on a regular and ad hoc basis in relation to workstreams and programme objectives, ensuring the accuracy of such data by applying robust and consistent validation processes.
- To provide Programme and Project teams with timely and accurate information which will support productivity requirements and inform the strategic decision making process.
- To support the development of other members within the team.
Job description
Job responsibilities
- To work with the Programme Manager and other Programme and Project Managers to develop relationships with key stakeholders and operational teams to facilitate and support the delivery of new and improved working practices in accordance with project and change management principles and service improvement methodologies.
- To support operational teams in ensuring productivity , sustainability and quality initiatives and improvements are adopted across the Trust.
- To work closely with sponsors using our documentation, processes, governance and reporting.
- To work closely with the Programme and Project Managers on change and improvement initiatives related to improving efficiency and productivity in all areas, taking the lead where appropriate.
- To act as a resource for operational teams as directed by the Programme Manager, providing advice and guidance on all productivity, utilisation & sustainability initiatives in regards to process, tracking, reporting, planning and analysis.
- To support key stakeholders and Programme Managers with the planning, monitoring and tracking of productivity & sustainability initiatives, and support with the reporting of performance against project plans.
- To lead on sharing success and key messages trust-wide through the use of effective communications.
- To participate in the evaluation of all aspects of workstreams within the programme of work.
- To support the Programme Manager in challenging current practice and encouraging teams to identify opportunities for improvement, utilising data and NHS Benchmarking tools such as NHSIs Model Hospital and the NHS Benchmarking Network.
- To communicate effectively and build relationships with all key stakeholders and promote the benefits of the Trusts improvement approach.
- To work closely and collaboratively with the Programme Managers, Project Managers, Data and Benchmarking Analysts and Administrators within and external to the Programme team.
- To proactively review and analyse data and information, identifying project issues and escalating as required when plans are deviating away from target and suggesting recommendations for possible action.
- To provide information and data on a regular and ad hoc basis in relation to workstreams and programme objectives, ensuring the accuracy of such data by applying robust and consistent validation processes.
- To provide Programme and Project teams with timely and accurate information which will support productivity requirements and inform the strategic decision making process.
- To support the development of other members within the team.
Person Specification
Qualifications, Knowledge & Skills
Essential
- Demonstrable experience of Project Management.
- Demonstrable experience of managing go-live events.
- Experience working in a fast-moving, customer-focussed, quality-led environment
- Experience working in an acute NHS setting.
- Experience of working with clinicians (or other professional body) and operational staff groups, securing early and consistent engagement.
- Leadership in service improvement initiatives that work to tight timescales.
- Educated to Diploma Level 4
Desirable
- Experience of working in an acute NHS setting Leadership in service improvement initiatives that work to tight timescales
- Experience of working with clinicians (or other professional body) and operational staff groups, securing early and consistent engagement
- Knowledge of project management methodology and reporting, e.g. PRINCE2 to foundation level
Person Specification
Qualifications, Knowledge & Skills
Essential
- Demonstrable experience of Project Management.
- Demonstrable experience of managing go-live events.
- Experience working in a fast-moving, customer-focussed, quality-led environment
- Experience working in an acute NHS setting.
- Experience of working with clinicians (or other professional body) and operational staff groups, securing early and consistent engagement.
- Leadership in service improvement initiatives that work to tight timescales.
- Educated to Diploma Level 4
Desirable
- Experience of working in an acute NHS setting Leadership in service improvement initiatives that work to tight timescales
- Experience of working with clinicians (or other professional body) and operational staff groups, securing early and consistent engagement
- Knowledge of project management methodology and reporting, e.g. PRINCE2 to foundation level
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
