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Medical Secretary, Band 3- Vascular

Gloucestershire Hospitals NHS Foundation Trust

The closing date is 05 February 2025

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Job summary

Medical Secretary, Band 3

An exciting opportunity has arisen in Vascular department for a Band 3 Medical Secretary. This post is for 30 hours a week over 5 days.

Main duties of the job

The post-holder will provide an efficient, confidential and professional secretarial service to the specialty teams, through managing correspondence, handling patient queries and liaising with other healthcare professional in order to support the delivery if Trust activity. This will include administration and secretarial support to enable provision of patient care and speciality services. Good communication with patients, relatives, general practitioners and other hospital staff is essential to ensure a proficient, high-quality service for patients and clinicians.

About us

The Vascular Network provides specialist cover for Gloucester Royal as the hub with Swindon Hospital as a spoke. Both sites are extremely busy and requires energetic but exceptionally organised person to join our specialist team. If you like to be kept busy, enjoy variety and have good attention to detail whilst under pressure, then you could be the person we are looking for to enable us to deliver an excellent service.

Date posted

15 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-25-T0019

Job locations

Gloucestershire Royal Hospital

Gloucester

GL1 3NN


Job description

Job responsibilities

See please attached job description for further details of the job role and responsibilities for a Vascular Medical Secretary

Job description

Job responsibilities

See please attached job description for further details of the job role and responsibilities for a Vascular Medical Secretary

Person Specification

Experience

Essential

  • Previous experience of dealing with members of the public
  • Experience of using own initiative, prioritising workload and utilising organisational skills

Desirable

  • Previous experience working in a busy office
  • Previous medical secretary/hospital/NHS service experience
  • Experience of data entry, maintaining databases and data validation of electronic records
  • Working experience of TRAK/EPR/PACS/Infoflex

Knowledge

Essential

  • Good command and understanding of English, punctuation and grammar
  • Excellent verbal and written communication skills
  • Excellent and accurate attention to detail
  • Good computer skills with working knowledge of Microsoft Office including Word, Excel, Outlook/Diary management

Desirable

  • Knowledge of NHS systems

Qualifications

Essential

  • GCSE English and Maths at Grade C or above

Desirable

  • Typewriting / word processing RSA Level 3 or equivalent practical experience
  • NVQ in Administration level 3 computer literate in Microsoft Office packages
Person Specification

Experience

Essential

  • Previous experience of dealing with members of the public
  • Experience of using own initiative, prioritising workload and utilising organisational skills

Desirable

  • Previous experience working in a busy office
  • Previous medical secretary/hospital/NHS service experience
  • Experience of data entry, maintaining databases and data validation of electronic records
  • Working experience of TRAK/EPR/PACS/Infoflex

Knowledge

Essential

  • Good command and understanding of English, punctuation and grammar
  • Excellent verbal and written communication skills
  • Excellent and accurate attention to detail
  • Good computer skills with working knowledge of Microsoft Office including Word, Excel, Outlook/Diary management

Desirable

  • Knowledge of NHS systems

Qualifications

Essential

  • GCSE English and Maths at Grade C or above

Desirable

  • Typewriting / word processing RSA Level 3 or equivalent practical experience
  • NVQ in Administration level 3 computer literate in Microsoft Office packages

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Gloucestershire Hospitals NHS Foundation Trust

Address

Gloucestershire Royal Hospital

Gloucester

GL1 3NN


Employer's website

https://www.gloshospitals.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Secretarial Supervisor - Vascular

Joanna Cooke

Joanna.Cooke1@nhs.net

03004223330

Date posted

15 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pa pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

318-25-T0019

Job locations

Gloucestershire Royal Hospital

Gloucester

GL1 3NN


Supporting documents

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