Job summary
An exciting opportunity has arisen within the Radiology department at Gloucestershire Hospitals NHS Foundation Trust. This is an opportunity for a Radiology Quality & Governance Support Administrator.
The post holder will be supporting the Quality & Governance Team, taking a lead role in maintaining all aspects of a high-level administration, on a day-to-day basis.
We are looking for an enthusiastic individual to join our team and contribute towards providing high quality care.
Additional contract details: 12 months fixed term, ability to work cross site, Mon-Fri
Main duties of the job
- To work as part of the Quality and Governance Team in Radiology.
- To provide a comprehensive administration service to the Quality & Governance Team on a day-to-day basis.
- To maintain and support development of databases, undertaking data input as required on appropriate information systems and monitor the department Quality dashboard
- Ensure policy control monitoring is in place and escalate when necessary.
- To co-ordinate various reports required for meetings ensuring they are provided in line with set deadlines.
About us
Gloucestershire Hospitals NHS Foundation Trust operates hospitals on our two main sites in Cheltenham and Gloucester, and we're one of the largest NHS trusts in the country.
Our workforce of almost 8,000 staff provide high quality emergency, elective and specialist care across a range of clinical areas.
It is expected that all employees uphold the values of the organisation as our values underpin everything we do and describe the way we expect our staff to behave towards our patients, families and carers and between each other. We have the following three values:
Caring
Patients said: "Show me that you care about me as an individual. Talk to me, not about me.
Look at me when you talk to me."
Listening
Patients said: "Please acknowledge me, even if you can't help me right now. Show me that you know that I'm here."
Excelling
Patients said: "Don't just do what you have to, take the next step and go the extra mile."
Job description
Job responsibilities
- To be confident and knowledgeable in IT systems.
- To manage the preparation of draft meeting agendas, notify attendees, book virtual meetings or room bookings, taking minutes/action notes.
- Producing high quality documents.
- To assist the department in QSI accreditation.
- Working with and supporting other colleagues within the Radiology administration team as and when required.
- Monitoring of compliance of appraisals & training in the department, expiration dates of policies and protocols, sending reminders to authors and escalating appropriately, quality assurance compliance for equipment, compliance of Health & Safety, EPRR and KPIs.
- To establish a system of notifying staff when documentation is due for review.
- To support the Quality & Governance team in compiling information for submission.
Please see attached Job Description for full responsibilities of the role.
Job description
Job responsibilities
- To be confident and knowledgeable in IT systems.
- To manage the preparation of draft meeting agendas, notify attendees, book virtual meetings or room bookings, taking minutes/action notes.
- Producing high quality documents.
- To assist the department in QSI accreditation.
- Working with and supporting other colleagues within the Radiology administration team as and when required.
- Monitoring of compliance of appraisals & training in the department, expiration dates of policies and protocols, sending reminders to authors and escalating appropriately, quality assurance compliance for equipment, compliance of Health & Safety, EPRR and KPIs.
- To establish a system of notifying staff when documentation is due for review.
- To support the Quality & Governance team in compiling information for submission.
Please see attached Job Description for full responsibilities of the role.
Person Specification
Qualifications
Essential
- Computer literate in Microsoft office products
Desirable
- Level 4 qualification e.g. NVQ 4 or equivalent professional qualification or experience
- Training with CRIS
Experience
Essential
- Previous experience using/managing sharepoint sites
- Previous administrative/office experience
Desirable
- Previous NHS experience
- Previous experience in agenda and minute writing
Knowledge, Skills, Abilities
Essential
- Comprehensive understanding of Imaging Governance and professional development
- Ability to contribute towards futureproofed Governance framework and strategy
- Excellent communication skills
- Teamwork with the ability to work within multiple multidisciplinary teams
Desirable
- A strong interest in learning
Qualities
Essential
Desirable
Person Specification
Qualifications
Essential
- Computer literate in Microsoft office products
Desirable
- Level 4 qualification e.g. NVQ 4 or equivalent professional qualification or experience
- Training with CRIS
Experience
Essential
- Previous experience using/managing sharepoint sites
- Previous administrative/office experience
Desirable
- Previous NHS experience
- Previous experience in agenda and minute writing
Knowledge, Skills, Abilities
Essential
- Comprehensive understanding of Imaging Governance and professional development
- Ability to contribute towards futureproofed Governance framework and strategy
- Excellent communication skills
- Teamwork with the ability to work within multiple multidisciplinary teams
Desirable
- A strong interest in learning
Qualities
Essential
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
